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OVERVIEW: Duane Morris LLP, a global law firm with 800+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.
SUMMARY: The Legal Assistant will provide comprehensive administrative support to multiple Partners, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, including calendar management, typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion. Maintains positive contact with clients, attorneys and staff while observing confidentiality of client and other firm matters.
ESSENTIAL FUNCTIONS:
- Calendar Management: Track litigation deadlines, and confirm deadlines are docketed correctly. Coordinate attorney calendars, minimize conflicts, prevent double bookings, and proactively make decisions regarding appointment urgency and importance.
- Preparing draft court documents, including but not limited to complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
- Heavy court filings at state, federal, and appellate level and in many different venues; prior involvement in Class Action cases is a must; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums.
- Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
- Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages and maintain and retrieve files.
- Administrative duties include but not limited to opening new files, requests conflict of interest checks and maintains on-line and hard-copy files. Conducts periodic reviews for possible storage of older files; prepares files to be closed.
- Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Possesses knowledge of key clients and contacts.
EDUCATION AND EXPERIENCE :
- Minimum of 5 years’ experience a working in employment and labor law matters
- Law firm experience preferred
- Deep knowledge and expertise in employment and labor laws on federal, local and state level
BENEFITS:
- Comprehensive Healthcare, Dental, Vision, and Prescription Plans
- Commuter, HSA and FSA Spending Accounts
- Short-term and Long-term Disability and Life Insurance Coverage
- 401k and Pension Plan
- Up to 27 PTO Days, 9 Paid Holidays and 2 Floating Holidays
- Employee Referral Bonus ($3,000.00)
- Professional Development Training
- Back-Up (Family) Care Advantage and Employee Assistance Program
ACCOMMODATION STATEMENT: If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Nate Maxwell at 215-979-1000.
CALIFORNIA APPLICANTS: Please visit our Privacy Notice and to learn about our information practices in the application and employment context.
Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator
Please apply to: viDesktop
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Twenty nine year old Commercial Mediation firm seeks part time project legal secretary to work remotely from her north county location. Work consists of typing offers and all aspects of discovery. Hourly salary negotiable.
Please call (760) 803-8557 for additional information.
Dennis F Penn, Carlton Bentley and Penn, Inc. (dennispenn@roadrunner.com)
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About the Firm
Kolar & Associates, A Law Corporation is recognized as one of California’s premiere business and commercial
litigation firms. The firm is a general civil litigation practice which includes the defense of all corporations with an
emphasis on the defense of automobile dealers in all aspects of their day operations as well as pre-litigation and
litigation matters.
Legal Secretary
Industry leading litigation firm with growth opportunities, looking for a Legal Secretary. The ideal candidate will be
a personable, energetic individual interested in continuing to develop their skills in the legal field. 2 to 3 years of
experience preferred. This position will be reporting directly to the attorney(s) they are assigned to.
Job Duties
§ E-file in State and Federal courts
§ Calendar court and civil litigation deadlines
§ Draft legal documents, routine correspondence and emails
§ Prepare and serve court documents, civil subpoenas and notices
§ Prepare Judicial Council Forms, discovery and pleading templates
§ Schedule depositions, order court reporters, attorney appearances and make travel arrangements
§ Assist staff and attorneys with required tasks
Qualifications
§ Attention to detail
§ Sufficient in Word, Excel and Adobe
§ Strong verbal and communication skills
§ Exceptional organizational skills
Hourly Pay: $25 – 30 per hour ***Pay negotiable based on experience***
Benefits: 401(k), 401(k) Matching, Health Insurance, Paid Time Off, Vision and Dental Reimbursement
EEO Statement
Kolar & Associates is an equal opportunity employer. We offer a welcoming and inclusive environment, we do not discriminate on the basis of
race, sex, age, religion, gender identity, sexual orientation, veteran or disability status. We welcome all applicants from a wide range of
candidates. Selection for roles will be based on individual merit alone
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Pathways Personnel is a San Francisco-based staffing agency specializing in the legal industry. For over 50 years, we have been a trusted resource in the legal community. We currently have openings for litigation secretaries, litigation paralegals, legal executive assistants, docketing specialists, conflicts analysts, operations professionals, and billing specialists at top-tier law firms throughout the Bay Area and beyond. Legal professionals like you are in high demand! If you are considering a career move, this could be your opportunity to secure a great position with a competitive salary, depending on experience. All inquiries are handled with complete confidentiality. Call Michelle at Pathways 415-391-2060, or mtolotti@pathwayspersonnel.com
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A retired attorney in San Diego is looking for a part time administrative or executive assistant for administrative support-no legal work involved. Approximately 20-25 hours per week on mutually flexible schedule. $30 hour to start. Work from home but meet in person once a week or less.
Required: minimum 4-5 years working as an executive assistant. Good organizational and communication skills. Must be strategic and have common sense. Very Experienced working with Microsoft, Outlook and Apple products.
If you are interested, please send a text to 858-254-5486.
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Job description:
Prepare, file, and serve legal documents (pleadings, discovery, motions, briefs, subpoena’s trials documents/binders) in compliance with applicable rules; Maintain calendar, track deadlines, and coordinate/schedule meetings and depositions for attorney(s); Organize and maintain case files;
Ensure all case materials are entered into electronic case management system.
Special Requirements:
Knowledge of state court practice and procedure, including civil discovery and e-filing. Knowledge of federal court practice and procedure is a plus.
Organized, reliable, and having strong attention to detail.
Familiarity with personal injury litigation.
Experience with calendaring for supported attorney(s).
Ability to accurately type at a minimum rate of 50 words per minute.
Proficiency with Microsoft 365, especially Word and Outlook.
Excellent communication, proofreading, typing, and editing skills.
Discretion when dealing with confidential matters.
Team player.
Schedule:
40 hours per week,
7:30 a.m. – 4:30 p.m., Monday through Friday.
Please send resume and cover letter to:
Pamela Bright
Legal Administrator
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This position provides advanced administrative and legal support to a team of attorneys specializing in labor and employment law. This role requires a proactive individual with the ability to manage multiple tasks, anticipate needs and maintain a high level of confidentiality and professionalism.
This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor and assigned attorneys. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions or to come to the office for other reasons, if the need arises. This role is based in our Los Angeles office.
Essential Responsibilities and Duties
- Provide comprehensive administrative and legal support to attorneys and paralegals in the Labor and Employment practice group.
- Prepare, proofread, format, and finalize legal documents, including pleadings, discovery materials, and correspondence, ensuring accuracy and adherence to deadlines.
- Manage attorney calendars efficiently, schedule client meetings, court appearances, and coordinate complex travel arrangements.
- Handle the filing and e-filing of legal documents in both federal and state courts, ensuring compliance with court requirements.
- Maintain, organize, and update case files, ensuring all documents are properly categorized and filed in a timely manner.
- Monitor and track deadlines, ensuring attorneys are fully prepared for court appearances, hearings, and depositions.
- Assist with billing processes, including time entry and tracking, and submission of attorney hours.
- Serve as the primary point of contact for incoming calls, emails, and correspondence, managing communications on behalf of attorneys.
- Manage client interactions professionally, maintaining strict confidentiality and delivering exceptional client service.
- Prepare high-quality PowerPoint presentations, Excel reports, and other supporting materials for client meetings and internal use.
- Provide support on special projects, research assignments, and additional administrative tasks as requested.
Required Skills, Abilities and Qualifications
- Minimum of 5+ years of legal secretarial experience, preferably within labor and employment law or a related practice area.
- Expert knowledge of legal terminology, court rules, and procedures, with a focus on California law, including local, state, and federal courts.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal technology platforms, such as document management systems, e-filing platforms, and billing software.
- Exceptional organizational and time-management skills, capable of managing multiple priorities, tasks, and deadlines effectively in a fast-paced environment.
- Superior written and verbal communication skills, demonstrating excellent grammar, attention to detail, and the ability to craft clear, concise correspondence and documents.
- Ability to work independently with minimal supervision, while also being a collaborative team player when required.
- Strong problem-solving abilities and adaptability, with a high level of initiative in handling complex or unexpected tasks.
- Uphold a high degree of professionalism, confidentiality, and discretion when dealing with sensitive information or high-profile cases.
- Flexibility to work overtime or adjust hours as necessary to meet business needs, particularly during critical deadlines or case preparation.
Salary
Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $85,000.00 – $105,000.00, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable, and will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.
Please submit resumes to recruiting@hansonbridgett.com.
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Real Estate Legal Secretary
Procopio is seeking an experienced Legal Secretary to support a busy and growing Real Estate team! If you are passionate about your work and looking to join San Diego’s largest and most progressive law firm, please apply! This position is in our San Diego office. The Real Estate Legal Secretary will work closely with staff and attorneys and will have a variety of responsibilities including:
• Organizing and creating closing binders
• Researching property profiles, searching online title database, retrieving title documents
• Assisting with assembly of documents for closings
• Preparing and submitting conflict inquiries and new matter openings; preparing Engagement Agreements and Conflict Waiver letters
• Managing, planning, calendaring of all conference calls and meetings, including client interface
• Assisting in enhancing attorneys practice efficiency and productivity
Our best candidates have 10+ years of Legal Secretary experience and 7+ years of real estate experience. This role requires a candidate to have very strong attention to detail alongside sound judgment, critical thinking, and a high level of ingenuity to assess issues, identify alternatives and recommend solutions. Candidates must have strong skills in MS Office, excellent word processing skills, as well as outstanding written and verbal professional communications. If you consider yourself skilled at handling a high volume of work and you have the skills and experience described above, we’d love to hear from you. Typical pay range is from $85,000 – $97,000 annual depending on experience. If your pay expectation is outside this range, we still encourage you to apply.
Procopio, Cory, Hargreaves & Savitch LLP’s was again named to the U.S. News – Best Lawyers® Best Law Firms list, with the Real Estate group receiving a Metropolitan Tier 1 ranking. Procopio attorneys and practice groups are routinely named to various legal rankings lists, including Chambers and Partners®, Martindale-Hubbell®, and Super Lawyers®. Earlier this year Procopio was certified for the second straight year by Diversity Lab as a Mansfield Plus firm for actively advancing attorneys of color, LGBTQ+ and lawyers with disabilities to leadership roles.
The firm offers generous total compensation packages. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have Firm-paid and supplemental life and disability insurance. We have a great Employee Assistance Program and firm incentives for wellness program participation. We offer a 401k profit-sharing program after 12 months of consecutive employment. Additionally, we offer paid holiday, vacation, and sick days. Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.
Please contact: Jessie Kaffai at Jessie.Kaffai@procopio.com
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Procopio is seeking an experienced Legal Secretary to join our Corporate team in our downtown San Diego office! If you are passionate about your work and looking to join San Diego’s largest and most progressive law firm, please apply! The Corporate Legal Secretary will work closely with staff and attorneys and will have a variety of responsibilities including:
- Prepare agendas, meeting materials and presentations for client and internal meetings
- Recognize client specific preferences and personnel to understand client expectations
- Prepare binders of completed transactions and file documents with the relevant authorities
- Preparing and submitting conflict inquiries and new matter openings; preparing Engagement Agreements and Conflict Waiver letters
- Managing, planning, calendaring of all conference calls and meetings, including client interface
- Assisting in enhancing attorneys practice efficiency and productivity
Our best candidates have 10+ years of Legal Secretary/Administrative support experience and 5+ years of corporate law experience. This role requires a candidate to have very strong attention to detail alongside sound judgment, critical thinking, and a high level of ingenuity to assess issues, identify alternatives and recommend solutions. Candidates must have strong skills in MS Office, excellent word processing skills, as well as outstanding written and verbal professional communications. A Paralegal Certificate from an ABA Approved Program is a plus. If you consider yourself skilled at handling a high volume of work and you have the skills and experience described above, we’d love to hear from you. This position is located at our downtown San Diego office where you are able to work a hybrid schedule if desired (up to 2 days work-from-home). Typical pay range is from $85,000 – $97,000 annual depending on experience. If your pay expectation is outside this range, we still encourage you to apply.
Procopio, Cory, Hargreaves & Savitch LLP’s was again named to the U.S. News – Best Lawyers® Best Law Firms list, with the Real Estate group receiving a Metropolitan Tier 1 ranking. Procopio attorneys and practice groups are routinely named to various legal rankings lists, including Chambers and Partners®, Martindale-Hubbell®, and Super Lawyers®. Earlier this year Procopio was once again certified by Diversity Lab as a Mansfield Plus firm for actively advancing attorneys of color, LGBTQ+ and lawyers with disabilities to leadership roles.
The firm offers generous total compensation packages. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have Firm-paid and supplemental life and disability insurance. We have a great Employee Assistance Program and firm incentives for wellness program participation. We offer a 401k profit-sharing program after 12 months of consecutive employment. Additionally, we offer paid holiday, vacation, and sick days. Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law
Please contact: Jessie Kaffai at Jessie.Kaffai@procopio.com
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OVERVIEW: Duane Morris LLP, a global law firm with 800 + attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.
SUMMARY: The Legal Assistant will provide comprehensive administrative support to multiple Principals, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, including calendar management, typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents on opposing counsel, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client and other firm matters.
ESSENTIAL FUNCTIONS:
Calendar Management: Track litigation deadlines, and confirm deadlines are docketed correctly. Coordinate attorney calendars, minimize conflicts, prevent double bookings, and proactively make decisions regarding appointment urgency and importance.
Preparing draft court documents, including but not limited to complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
Revising and finalizing documents and ensuring timely service, filing and delivery.
Heavy court filings including service of pleadings on opposing and associated counsel, at state, federal, and appellate level and in many different venues; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums
Answers telephones and relays messages. Arranges conference calls, video conferences and live meetings.
Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested.
Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files.
Opens new files, requests conflict of interest checks with record center and maintains on-line and hard-copy files.Conducts periodic reviews for possible storage of older files; prepares files to be closed.
Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Possesses knowledge of key clients and contacts.
Collaborates with Accounting and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries.
ADDITIONAL FUNCTIONS:
Works closely with administrative support staff. Maintains a team orientation towards work. Coordinates with support departments and performs overload typing, filing, photocopying, faxing, or reception relief as time permits and as requested by other attorneys or the office manager.
Performs other related duties, as requested.
PREFERRED QUALIFICATIONS:
Ability to read and write in order to skillfully proofread and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Performs non-complex arithmetic calculations when verifying calculations on forms and documents. Maintains accurate, complete and up-to-date records and filing.
Ability to accurately transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of 70 w.p.m.
Possesses high level of technical competency on all Microsoft Office and various other job-related software packages and applications.
Ability to organize and prioritize numerous tasks and complete them under strict time constraints.
Ability to proofread typed material for grammatical, typographical and spelling errors.
Possesses strong oral and written communication and interpersonal skills necessary in order to communicate successfully either in person, by phone or e-mail. Must be able to follow instructions very effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact. Must be able to maintain discretion and confidentiality related to all functions.
Demonstrated experience filing documents with State and Federal Courts, including electronic filing. Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge’s Individual Rules and Practices
EDUCATION:
Minimum High school diploma required; Associate certificate or college degree preferred. Minimum of five (5) years on-the-job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with limited supervision.
WORKING CONDITIONS:
The working conditions described below are representative of those related to this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The incumbent may be required to sit, stand, walk, talk or listen for extended periods of time. Work occasionally requires a high level of mental effort and strain while producing a high volume of work related to essential and other duties. Because of the volume of work performed by computer, the incumbent is required to spend a considerable amount of time typing and looking at computer monitors.
BENEFITS:
Comprehensive healthcare, dental, vision, and prescription plans.
Commuter, HSA and FSA spending accounts
Short-term and long-term disability and life insurance coverage
401k and Pension Plan
Up to 27 PTO days, 9 paid holidays and 2 floating holidays
Employee Referral Bonus ($3,000.00)
Professional Development Training
Back-Up (Family) Care Advantage and Employee Assistance Program
EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Chloe Bulanhagui, HR Assistant at 215-979 1224.
DATA PRIVACY STATEMENT: Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with our Website Disclaimer and (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).
Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.
Duane Morris is committed to protecting personal data and respecting your privacy.
Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.
Salary range- $65,000- $95,000
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Essential Duties and Responsibilities:
Overview:
We are seeking a highly organized and experienced legal secretary to join our dynamic complex litigation team. The ideal candidate will have a strong background in managing calendars, handling federal and state court filings and deadlines, and proficiency in document formatting and processing. This role requires meticulous attention to detail, excellent communication skills, and the ability to work efficiently in a fast-paced legal environment.
Responsibilities:
- Calendar Management:
– Coordinate and manage attorneys’ calendars, including scheduling appointments, court hearings, mediations, depositions, deadlines and reminders.
– Ensure accuracy and timeliness in scheduling, avoiding conflicts and overlapping appointments.
– Remind attorneys of upcoming deadlines and appointments to facilitate proactive planning.
- Court Filings and Deadlines:
– Prepare and file legal documents with federal and state courts, adhering to procedural rules and deadlines.
– Monitor ECF’s for upcoming deadlines and requirements.
– Coordinate with attorneys to gather necessary information and documents for filings.
– Maintain a comprehensive understanding of local and federal court filing requirements and procedures.
-Service of pleadings and discovery
- Document Formatting and Processing:
– Format legal documents, including briefs, pleadings, motions, and correspondence, according to established court guidelines and standards.
– Proofread and edit documents for accuracy, consistency, and compliance with local rules.
– Assist in the preparation of legal documents, such as complaints, briefs, notices, etc.
– Manage document production and distribution. Process all incoming documents in corresponding files.
- Communication and Collaboration:
– Serve as a primary point of contact for the team’s calendar and service of process.
– Communicate professionally and effectively with potential plaintiff’s and assist attorneys with campaign leads and intake information.
- Administrative Support:
– Assist with file organization, document management, and recordkeeping.
– Perform other duties as assigned to support the needs of the complex team and firm.
Qualifications:
– Minimum of 3-5 years of experience as a legal secretary or similar role in a law firm or legal department.
– Proficiency in calendaring software (e.g., Microsoft Outlook) and document management software.
– Strong understanding of federal and state court procedures, filing requirements, and deadlines.
– Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
– Attention to detail and commitment to producing high-quality work products.
– Strong written and verbal communication skills.
– Ability to work independently with minimal supervision and as part of a team.
– Professional demeanor and ability to maintain confidentiality.
– Flexibility to adapt to changing priorities and deadlines in a dynamic legal environment.
Salary and Benefits:
- Salary commensurate with experience ranging $65,000-85,000 annual.
- Non-exempt, full-time, compensation based on experience.
- Fully paid benefits, with a generous allowance for dependent coverage.
- 401(k) with match and profit sharing.
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Application Process:
– Interested candidates should submit a resume and cover letter outlining their qualifications and relevant experience to ecarazolez@cglaw.com
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