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Under general supervision, provides general and confidential administrative and clerical support to Superior Court judges and judicial officers, processes judicial decisions and other specialized clerical services in support of the Superior Court of California, County of Ventura. Incumbent may also perform other duties as dictated by the business need of the court. Incumbents in this class receive general supervision from a court supervisor and perform a variety of secretarial tasks in accordance with pre-established policies, procedures, and standards.

Distinguishing Characteristics:

The Court Judicial Secretary class provides general, confidential administrative and clerical services to several judges and judicial officers, which is distinguished from a Judicial Assistant classification.  The latter attends court sessions to record proceedings and provide staff assistance to the judicial officer in case processing and courtroom documents review.

Examples of Duties

• Organize, set priorities and exercise sound judgment, tact, discretion, and diplomacy in dealing with sensitive situations and concerned customers.
• Composes, types, formats, edits, revises, proofreads and prints a variety of legal correspondences; prepares other court related documents and materials, such as jury instructions, opinions, rulings and decisions.
• Reviews documents for clerical accuracy, completeness and compliance with court requirements; copies documents for filing and/or distribution.
• Maintains calendars for judicial officers; makes and confirms travel and other arrangements for training and business trips.
• Opens and reviews mail or internal correspondence; determines priority and routes accordingly, or as required by court’s standard policies and procedures.
• Answers, screens and directs telephone calls; maintains a high level quality of customer service while assisting customers by telephone and in person; receives, responds to inquiries from the public, media, authorized parties, bailiffs, attorneys, and/or refers them to appropriate staff or supervisor.
• Serves as liaison with judicial officers, management, other departments, agencies and the public to facilitate the resolution of a variety of issues.
• Appropriately handles confidential information regarding court related matters based on a thorough knowledge and understanding of court polices and standards. Establishes and maintains professional and effective working relationship with judicial officers, court employees, members of the public and others encountered in the course of work.
• Maintains and updates case management systems; law books; judicial time off requests, and various judicial lists and logs.
• Provides backup support to other judicial secretarial or administrative support staff.

Other Duties:

Performs other duties as assigned.Minimum Requirements & Qualifications

Education and Experience: Completion of high school education or its equivalent –AND- two (2) years of legal secretarial or legal assistant experience acquired within the last ten years that will satisfy the knowledge, skills and abilities required for the classification.

Keyboarding proficiency of at least 50 net words per minute in a five-minute timed test. Applicant must provide at the time of the written examination an original keyboarding certificate and a copy of the certificate for our records. The certificate must have been issued in the past twenty-four (24) months prior to the application filing deadline date from by one of the authorized testing locations, as provided through this link: The Superior Court of California – County of Ventura – Career Opportunities, under Typing Certificate Information section.

 Knowledge, Skills and Abilities:   Knowledge of:
Computerized and standard office secretarial practices and procedures.

Computer and its peripherals, and other office equipment.

Courtroom protocol and procedures; legal terms; general and specific legal format such as California Style Manual; legal processing and procedures.

Principles and practices of business communication; correct English usage, including spelling, grammar and punctuation.

Court ‘s functions, rules, policies and procedures applicable to assigned areas of responsibility.

Regulations and procedures governing the maintenance and disclosure of sensitive and confidential information and public records.

Principles and practices of customer service and telephone etiquette.

Ability to (with or without reasonable accommodation): 

• Operate a computer, its peripherals and other standard office equipment.
• Refer to Rules of Court and local rules and be familiar with them.
• Work in an environment that includes frequent interruptions, simultaneous attention to multiple tasks and meeting legally established deadlines.
• Prepare clear, accurate and concise pleadings, correspondence, records and reports. Follow procedures and take actions within established authority limits.
• Communicate clearly and effectively in English. Some positions may require the same in Spanish.
• Understand and follow oral and written instructions.
• Type documents from instructions, drafts, dictation, or transcripts.
• Understand and respect limits of authority.
• Move office locations without prior notice

Physical Requirements with or without Reasonable Accommodation:

• Ability to use a personal computer and its peripherals including keyboard, mouse and monitor for extended periods of time.
• Ability to sit for extended periods of time.
• Ability to work in an environment that includes frequent interruptions and simultaneous attention to multiple tasks.
• Ability to grasp and/or manipulate files, binders, pieces of paper or small objects. Ability to prepare or inspect court records, documents or office equipment with ordinary visual acuity.
• Frequent hand, fingers and/or wrist motion.
• Ability to reach at or above shoulder level.
• Ability to communicate effectively, by phone or in person, to understand and/or convey detailed important information, instruction, and/or ideas.
• Ability to work alone or closely with others.
• Occasional bending and stooping.
• May require movement throughout the courthouse delivering and/or retrieving forms, files, materials and information to and from other departments.
• May require occasional lifting of files and books weighing up to 25 lbs.

Work Environment: 

• Shared office environment with varying degrees of hot and cold air and lighting condition.
• May be required to travel to other court locations for work or training.
• Must be able to traverse indoors and outdoors, over uneven surfaces and pavement in all types of weather.
• Constant interruptions and various office noises, with high volume of telephone and personal interaction.
• Exposure to dust, copier and printer toners.

Important Recruitment Information:

This recruitment may be used to establish an eligibility list for full time, part time, regular, extra-help or fixed term positions. 

APPLICATION EVALUATION: All applications received will be evaluated based on the requirements of the position. A comparative screening will be conducted to determine which of the applicants will be selected for invitation to the next step of the screening and selection process. Those individuals who are invited to continue to the next step in the screening and selection process will be contacted via the email address they provided in their application.

SUPPLEMENTAL QUESTIONNAIRE: If applicable, all applicants are required to complete the Supplemental Questionnaire for this examination. The Supplemental Questionnaire shall be used throughout the examination process to assist in determining each applicant’s qualifications and eligibility for this position.

WRITTEN ASSESSEMENT:  A job-related assessment will be administered.  Tentative Date: 12/16/25

PRACTICAL ASSESSEMENT:  A job-related practical assessment will be administered. Tentative Date: 12/22/25

SELECTION INTERVIEW: The interviews may be consolidated into one process or expanded into multiple interviews contingent upon the size and quantity of the candidate pool. Following the evaluation of the applications, the most qualified candidates may be invited to an oral board panel interview or directly to the selection interview. If an oral board panel interview is conducted, top candidates from the oral board panel interview will be invited to the selection interview with the hiring executive and/or members of the court executive management team. Date TBD

PERSONAL QUALIFICATIONS: All applicants must possess the personal qualifications generally recognized as essential to being an outstanding public employee, including integrity, initiative, dependability, courtesy, good judgment and ability to work with others as a team and follow instructions.

CONDITIONS OF EMPLOYMENT:  Working in any of the Ventura Superior Court facilities requires employees to be subject to security screening by security personnel who use a combination of walk-through and handheld screening devices.

Salary: $63,443.61 – $82,476.70 Annually

 

Location:  All Ventura County Court Locations, CA

 

Job Type: Full-Time Regular

 

Job Number: 2025-1125-1210-YV

 

Unit: Judicial Secretaries Ventura

 

Opening Date: 11/25/2025

 

Closing Date: 12/12/2025 5:00 PM Pacific

 

https://www.governmentjobs.com/careers/venturasc/jobs/5151324/judicial-secretary#:~:text=805)%20289%2D8500-,Website,http%3A//www.ventura.courts.ca.gov/careers.html,-JOB%20OPPORTUNITIES

The City of Santa Monica, California, is seeking a principled, visionary, and collaborative City Attorney to serve as its chief legal officer and trusted advisor to the City Council. This leader navigates complex legal and political landscapes with fairness, foresight, and balance, strengthening organizational stability, fostering trust, and ensuring transparent, defensible decision-making. The ideal candidate is an accomplished municipal law expert who blends sharp legal judgment with innovation, diplomacy, integrity, and emotional intelligence. As a stabilizing presence, the City Attorney provides clear, independent, apolitical counsel; cultivates teamwork; and leverages technology to enhance accountability and efficiency. Driven by the City’s commitment to economic vitality, equitable growth, and downtown revitalization, this leader will help shape sustainable development strategies that preserve community character while promoting innovation and prosperity. This role offers a unique opportunity for a mission- driven attorney with sharp analytical skills, proven leadership, and unwavering dedication to shape the legal direction of one of California’s most dynamic and forward-looking coastal cities.

Serve the City of Santa Monica through ethical legal leadership, apply today!

View the full recruitment brochure here: https://indd.adobe.com/view/2b6297e7-aaba- 4b82-aebd-de3924dd2590

SALARY AND BENEFITS
This position will receive an annual salary of $320,232 – $395,352 DOE/DOQ, PLUS a competitive benefits package.

HOW TO APPLY
For first consideration, apply by January 15, 2026 at:

https://wbcp.applicantpool.com/jobs/1264597-300215.html
View the WBCP Job Board: https://wbcpinc.com/job-board

SAVE THE DATES
Round one virtual interviews will take place on February 6, 2026. Finalists will move forward to round two in-person interviews on February 21, 2026. Selected candidates must be available for both dates.

QUESTIONS?
Please contact your recruiter, Terri Maus-Nisich, with any questions:

 terri@wbcpinc.com
 866-929-WBCP (9227) toll-free
 541-664-0376 (direct)

Description and Essential Functions

To perform independent analysis and assist on a wide variety of legal issues involving litigation and advisory work under the direction of attorneys in the City Attorney’s Office.

This recruitment is open until a sufficient number of applications are received and may close at any time without prior notice. Applicants are encouraged to submit their applications as soon as possible.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from an assigned supervisor. May exercise technical and functional supervision over clerical personnel.

ESSENTIAL FUNCTIONS – Functions may include, but are not limited to, the following: Collect and compile facts and research and analyze legal authorities, such as statutes, court decisions, pleadings, and articles for use in preparing legal documents; assist attorneys in drafting legal opinions on contract, employment, torts, ethics, land use and Public Records Act issues, and make independent recommendations to attorneys; draft and edit legal memos, correspondence, pleadings, memoranda of points and authorities, petitions for writs and appellate briefs, motions, stipulations, orders, rulings, notices, declarations, proofs of service and other related legal documents; prepare necessary responses to pleadings and discovery requests for civil and criminal matters in both state and federal courts, and interact with City departments to obtain necessary information; file documents with courts and attorneys; review and research court files; obtain telephonic rulings and hearing dates; communicate with City staff; review and prepare  summaries of document productions, discovery responses, depositions, and/or digital media; interview witnesses; prepare documentation summaries; arrange, contact and coordinate investigators and experts; request subpoenas of records and review documents; and maintain telephone contact with courts, witnesses and attorneys; assist with document review and redactions for exemptions related to California Public Records Act requests; assist in trial preparation, including preparation of jury instructions, voir dire questionnaires, exhibits and coordination of court appearances of witnesses; prepare petitions and appeals; review contracts and assist attorneys through contract negotiations; maintain work production and flow, meeting established deadlines; perform difficult and complex legal support functions in major cases; build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; and perform related duties as assigned.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Certificate of completion of a Paralegal Program approved by the American Bar Association; OR

Certificate of completion of a Paralegal Program at, or a degree from, a post-secondary institution that has been accredited by a national or regional accrediting organization or approved by the Bureau for Private Postsecondary Education. The program must include successful completion of a minimum of 24 semester/36 quarter college-level units in law-related course work; OR

Bachelor’s Degree or higher AND one year of full-time law-related experience* under the supervision of an attorney who has been an active member of the State Bar of California or who has practiced in the federal courts in California for at least the preceding three years of application; OR

High school diploma, General Education Development (GED), or California High School Proficiency Examination (CHSPE) certificate AND three years of full-time law-related experience* under the supervision of an attorney who has been an active member of the California State Bar or who has practiced in the federal courts in California for at least the preceding three years of application.

*Note: An Attorney Attestation of Completion of Law-related experience form is required to document law-related experience. Click here to access the form.

Per Business and Professions Code Section 6450 et. seq. (“Code”) Paralegals in the State of California must complete the following mandatory continuing legal education (MCLE): Every two years, certify completion of four hours of MCLE in legal ethics and four hours of MCLE in either general law or an area of specialized law.

Knowledge, Skills and Abilities

Knowledge of: Legal terminology, processes, procedures and the format for legal documents; civil litigation procedures and State or Federal courts rules, particularly in the areas of policy liability, personal injury, premises liability, employment law or land use; California Public Records Act; criminal procedure and prosecution practices; Federal, State and municipal law and regulations and administrative orders governing the City, the City Charter, municipal code and other procedures; standard office administrative and secretarial practices and procedures as well as local court rules and procedures, pleading practices and litigation protocol; computer applications used in the course of work, such as legal research databases, word-processing, spreadsheet and graphical presentation; organization, functions and activities of the City Attorney’s office and municipal government; legal office and secretarial procedures and requirements; legal research software for document review and redactions and case and document management software; correct English usage, including spelling, grammar, punctuation and vocabulary; basic business arithmetic.

Ability to: Perform extensive legal research with minimal guidance; Independently manage, respond to and prepare discovery pleadings; interview and interact with the public, attorneys and City employees regarding case investigation and trial preparation; maintain confidentiality; demonstrate understanding of and compliance with court rules, formatting requirements, and filing deadlines; understand and follow oral and written instructions; organize work, set priorities, meet critical deadlines and follow up assignments with a minimum of direction; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural, ethnic and socioeconomic groups in a tactful and effective manner.

Physical Demands and Working Conditions

Sit for long periods of time at a work station; operate a computer keyboard, typewriter and/or a fax machine; read typical business documents; answer phones and customer inquiries; file or retrieve documents or files weighing up to 10 lbs. from large filing cabinets both above shoulder height and below; and do simple mathematics. Work is performed indoors in a carpeted and air-conditioned office environment with fluorescent lighting and moderate noise level.   Some movement is required from office to office and there is exposure to the external environment when going to outlying offices and meetings.  Work is frequently disrupted by the need to respond to in-person and telephone inquiries.

Additional Information

Recruitment No.  25247511

Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail. This recruitment is open until a sufficient number of applications are received and may close at any time without prior notice. Applicants are encouraged to submit their applications as soon as possible.

Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review.

The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.

Link to the listing Paralegal | Job Details tab | Career Pages

ADMINISTRATIVE PRACTICE ASSISTANT

The Administrative Practice Assistant (APA) is responsible for providing administrative support to attorneys on a day-to-day basis. Under the supervision of the Director of Administration, the APA works closely with clients, attorneys, and other team members to ensure effective and timely attention to important legal matters. This includes handling discreet functions such as greeting visitors and vendors, overseeing food orders for internal and client-facing events and working closely with the Office Services Lead and Director of Administration to perform a wide variety of clerical and administrative duties, which includes providing a high level of customer service and support, while consistently producing an excellent work product. This is a part-time (8:30a-1:30p, 5 days/week), on-site position.

ABOUT OUR FIRM

Meyers Nave has a special reputation in California as a go-to law firm that clients rely on to handle their highest profile, most complicated and often most controversial transactions and litigated matters.

ESSENTIAL FUNCTIONS
The position’s essential functions include but are not limited to the following:

• Draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc.;
• Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software;
• Build an understanding of, and facility with, local rules of court, municipal, state and federal rules of procedure;
• Quickly process requests received and provide quality control for projects prior to delivery to requesting party/parties (document shells, mailings, scanning, print/court filings jobs, binders);
• Greet all office visitors with professionalism, tact and courtesy;
• Process all outgoing and incoming mail;
• Ensure all pertinent deadlines are scanned to the Firm’s Calendaring Department in a timely fashion;
• Coordinate all office/kitchen supplies needs on a weekly basis, with the Office Services Lead;
• Attend to conference room set-ups prior to meetings, as well as breakdown and clean-up thereafter, including setting up video conferences as needed;
• Maintain common spaces on a regular basis;
• Assist IT Department with set-up/break-down of workspaces for incoming or exiting employees;
• Maintain library and file storage lists;
• Entering attorney’s billable time and preparation of expense reports;
• Monitor all common area equipment to ensure they are well-stocked and working properly;
• Maintain composure and work efficiently and accurately during highly stressful circumstances;
• Maintain dependable and reliable on-site attendance;
• Demonstrate excellent customer service by working cordially, cooperatively and productively with Firm employees; and
• Work as needed to complete essential functions;

Management retains the right to add to or change the essential functions of this position at any time.

QUALIFICATIONS

The following qualifications are required unless otherwise noted:

• High School diploma required; some college preferred;
• Superior customer service skills with strong organizational skills and ability to contribute to streamlining processes;
• Strong attention to detail with ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment;
• Self-starter with ability to work independently, as well as in a team environment; and
• Experience using Microsoft Office 365

HOW TO APPLY
Interested candidates should click here to apply.

This is a part-time, non-exempt position.

Meyers Nave is an equal opportunity employer and does not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other category protected by law.

The pay range for this position, working in our West Los Angeles office is $23.00 to $27.00 per hour depending on experience.

Join F3 Law: Litigation Legal Secretary – San Diego

Fagen Friedman & Fulfrost LLP, California’s leading education law firm, seeks an experienced litigation legal secretary to join a collegial team of results-oriented practitioners in our San Diego Office.

OVERVIEW:

The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm’s clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change.

REQUIRED duties and experience include:

• Document production and file management
• Extensive experience with e-filing in administrative, state, and federal courts
• Draft, proofread and edit correspondence
• Client interaction/communication with clients, courts, and attorneys
• Knowledge of court rules and civil procedures in State and Federal jurisdictions
• Legal calendaring via Juralaw and other electronic court rule programs
• Management of multiple calendars, appointments, and travel arrangements
• Preparation of travel/expense reimbursements

QUALIFICATIONS:

• High school diploma or GED; Associates/ Bachelor’s degree preferred
• In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software
• 3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus

COMPENSATION & BENFITS

• Salary: Hourly wage ranges from $38.47 to $50.49, based on experience.
• Benefits: F3 Law provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions.

DIVERSITY, EQUITY, AND INCLUSION

F3 Law is an equal opportunity employer committed to reflecting the rich diversity of California’s six million+ students. We foster an inclusive workplace where differences in race, age, gender identity, sexual orientation, socioeconomic status, religion, physical and mental ability, and language are respected and celebrated.

Application Process

To apply, please submit the following documents:

• Employment Application
• Cover Letter
• Resume

At F3 Law, we make a meaningful impact on California’s educational institutions and the communities they serve. Apply today!

 Please use the link to apply: https://hcm.paycor.com/l/r/360A3E2A