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Seeking temporary help from a paralegal or legal secretary to assist with preparation of a Summons & Complaint to initiate a civil action and further help with discovery, motions, etc. as the case moves forward. This is not for a full time job but for piecework on an as needed basis. My contact information is as shown below.
Peter Lewi
Attorney at Law
858-525-3256
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Seeking paralegals/legal secretaries/litigation assistants/law students for project opportunity at prominent, nationally recognized plaintiff’s sex abuse law firm assisting with file organization, saving and renaming documents, and data entry. Project is expected to last through the end of the year. Applicants must have a general knowledge of litigation procedures, familiarity with discovery documents, and must be computer savvy. Experience with Neos is a plus, but not required. Training will be provided. Candidates must have their own computer with two monitors and internet connection to work from. This is a great opportunity to earn extra money before the holidays with potential for long term employment. Full time and part time positions available, flexible hours, fully remote position. $25 per hour. Please submit resume and availability for consideration. Interested applicants should submit their resumes to: aguarinovega@hermanlaw.com.
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JOB DESCRIPTION – LEGAL ASSISTANT
Legal assistants serve as trusted members of our firm as they must ensure precision in their work, respect strict confidentiality requirements, organize, classify, and categorize large volumes of paperwork associated with complex cases and navigate the often-complex legal and billing software.
Successful legal assistants possess many of the same qualities as paralegals and even attorneys do, such as:
- Attention to detail
- Keen observation skills
- Excellent time management skills
- Strong organizational skills
- Impressive communication skills
Further, legal assistants must possess excellent judgment and make important decisions within the scope of their duties on a daily basis.
JOB DUTIES – LEGAL ASSISTANT
Daily Tasks
- Check phone messages, emails and tasks
- Transcriptions
- Calendaring
- Check Request
- Photocopying of documents
- Filing and serving court documents
- Answer and make phone calls
- Schedule court appearances (including Court Call), depositions, mediations, etc.
- Subpoena records (SDT) and witnesses
- Come-ups/Reminders
- Interact with inter-office personnel, including attorneys and other staff
- Interact with Courts during regular business hours
- Interact with outside vendors during regular business hours
- Prepare and/or review faxes
Other Tasks
- Filing
- Assist other assistants
EXPERIENCE – LEGAL ASSISTANT:
Minimum two years’ experience in civil litigation is required.
Resumes may be submitted to me via email at: dg@hssalaw.com
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Under the direction of the Legal Support Supervisor I, the Legal Secretary will provide secretarial support in a fast-paced legal office of the Legal Division, which consists of litigation and house counsel/transactional attorneys, investigators, paralegals, and administrative staff in the following major specialties of law; Tort, Construction Arbitration, Environmental, Contracts, Employment, Real Property, Inverse Condemnation, legal opinions, and administrative matters. Traditionally, each Legal Secretary is assigned to support two to four attorneys, but may provide clerical support and assistance to other professional staff. Legal Secretaries are assigned to a team for back-up purposes and assistance with overflow work.
The Caltrans Legal Division is comprised of four main offices statewide including its headquarters office near the State Capitol in Sacramento and branches in Oakland, Los Angeles, and San Diego. All four offices work together as one Caltrans Legal Division. We have statewide administrative (legal support) committee with members from each office to facilitate information sharing and networking.
Our overall environment is both supportive and challenging where employees are given substantial responsibility at every stage of their career.
As an employee of the State of California the total compensation and benefits are excellent. This includes holidays, vacation and sick leave (or annual leave) and health, dental, vision and pension benefits.
You will find additional information about the job in the Duty Statement.
Eligibility for hire may be determined by your score on the Legal Secretary Exam. For those who do not have current eligibility (e.g. transfer, permissive reinstatement or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.The Legal Secretary Exam is located here: https://www.calcareers.ca.gov/JOBSGEN/5PB25.PDF
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
You will find additional information about the job in the Duty Statement.
Working Conditions
Position located in San Diego County.
While at their base of operation, employees will work in a climate-controlled office under artificial light. However, due to periodic problems with the heating and air conditioning, the building temperature may fluctuate. Position occasionally requires travel to Division’s Legal Offices and elsewhere for training and working related purposes.’
Telework may be available, but time in the office will be required.
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
JC link: https://www.calcareers.ca.gov/CalHRPublic/Search/JobSearchResults.aspx#jcid=398957
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A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.
We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.
If you’re someone who’s looking toward the future, we’d love to hear from you.
Location: Los Angeles, CA
Job Description:
- Create and edit documents in Word, Excel, and other applications from handwritten copy, typed copy and dictation.
- Administer multiple calendars, coordinate meetings and events, prepare expense reimbursements and oversee travel arrangements.
- Prepare correspondence as directed by attorneys.
- Ensure proper setup and handling of client files.
- Manage client intake process, timekeeping and billing.
- Assist with all aspects of court submissions/filings. Including knowledge and application of various court requirements.
- Assembly of documents, mailing, service, and submission of the filing (both hard copy and e-filings).
- Strong commitment to individual assignments as well as to the secretarial team.
- Perform other duties as assigned.
To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.
Job Requirements:
- Associate or Bachelor degree preferred.
- Minimum of three years of experience in a high-volume, fast-paced professional setting; litigation client experience preferred.
- Prior travel and professional event coordination is considered a plus.
- Superior technical skills in MS Office including Outlook, Word, Excel, and PowerPoint.
- Excellent communication, interpersonal, organizational, and administrative skills, with meticulous attention to detail.
- Ability to take initiative, work independently, and assume responsibility to prioritize multiple tasks, deal with urgent client needs, and work under tight deadlines.
- Strong vocabulary, grammar, spelling and punctuation skills.
- Must be a team player focused on internal and external client service.
In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows: Los Angeles: $64,876 to $94,075
In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range is Nixon Peabody’s good faith estimate of the annual salary it reasonably expects to pay for the position at the time of this posting.
Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Female / Gender Identity / Minority / Sexual Orientation / Veteran. Pursuant to the Los Angeles Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.
To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.
you can visit our website or apply here: www.nixonpeabody.com
#LI-Hybrid
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We are a small, friendly law firm in Palm Springs, looking for a legal assistant. We offer flexible hours
and a congenial atmosphere.
We pride ourselves on being dedicated to our clients and offering the best possible legal representation
in the areas of personal injury, HOA, employment and construction defects.
The person who is hired for this position will need to be able to:
*Type at least 50 wpm, and know how to compose a grammatically correct letter
*Answer telephones and transfer calls
*Greet clients
*Order medical records (we’ll show you how) and follow-up with providers
*Assist the attorney and other support staff
*Know Microsoft Office, how to operate a fax, copy machine and scanner
*Preferred if you can Speak Spanish and translate into English
The person who will be joining our team should also have an associate degree or at least two year’s
experience in a professional office. They should be able to prioritize tasks in a fast-paced environment.
Job Type: Full-time, Part-time
Benefits:
• Flexible schedule
Schedule:
• Monday – Friday
Work Location: In Person
If you have a positive attitude and are willing to learn new skills, please contact us.
Please send your resumes to Barbara@yosslaw.com
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We are pleased to announce there is a Countywide open recruitment for Legal Office Professional Senior positions. Currently, our office will be looking to fill four (4) vacancies as listed below:
• Post-Conviction Unit (Countywide) – 1 vacancy
• Early Representation North Branch Jail 3-Year pilot program (North County) – 1 vacancy
• Criminal trial department (Countywide) – 2 vacancies
A position description, the employment standards, examples of duties and a description of the ideal candidate, including how to apply for the position can be found here.
- We are accepting applications to fill multiple Legal Office Professional, Senior vacancies in Santa Barbara. The current vacancies are in the District Attorney’s Office and Public Defender’s Office.
We are also establishing one employment list to fill future vacancies in multiple locations within the County of Santa Barbara. This job classification is also utilized by the Child Support Services, County Counsel’s Office, District Attorney’s Office, Public Defender’s Office, SBC Employees’ Retirement System, and the Sheriff’s Office. Please make sure you select the locations and departments you are willing to accept current and future employment. If you are interested in working with the Sheriff’s Office, you will need to select “All Locations” on the agency-wide and supplemental questionnaire.
Legal Office Professional Senior: $73,122.25 – $88,915.49 Annually, plus uniform and bilingual allowance when applicable. Benefits Info: For additional information, click HERE.
Legal Office Professional Senior Restricted: $73,729.60 – $89,600.06 Annually, plus uniform and bilingual allowance when applicable. The Legal Office Professional Senior Restricted is regularly privy to the decisions or recommendations of County management affecting employer-employee relations. These employees are in the confidential-unrepresented bargaining unit.
Benefits Info: For additional information, click HERE.
Note: Applicants from other public sector employers may qualify for:- Retirement reciprocity
- Time and service credit towards an advanced vacation accrual rate
ABOUT THE POSITION: Under general direction, the incumbent in this classification is expected to possess considerable expertise in legal procedures and must exercise considerable tact, discretion, and sound independent judgment in the performance of duties with a relatively high consequence of error. Candidate will serve as a central information point within a division to facilitate administrative communication.
LEVEL OF WORK: The incumbent will apply an in-depth or broad understanding of an extensive body of legal rules and procedures concerning legal office protocol and management, processes and rules governing administrative, criminal, and civil proceedings; and technical or specialized program information, regulations, procedures, and policies related to an assigned legal support function. The incumbent will learn to perform expert-level legal support and clerical work found in the work area. The Legal Office Professional Senior is distinguished from classification in the LOP series by its focus on performing specialized, confidential, and highly responsible legal support services. Employees are assigned specific ongoing work assignments and may be assigned to one or more attorneys.
INDEPENDENCE OF ACTION AND DECISION MAKING: The incumbent will use independent judgment in carrying out assigned work, and experienced judgment rather than guides to fill in gaps, identify sources of information, interpret guidelines, decide approaches, adapt procedures, make working assumptions, and resolve problems. Under general supervision, performs difficult legal support, general clerical, and other related tasks in civil and administrative cases; applies understanding of an extensive body of legal rules and procedures concerning legal office protocol and management, processes and rules governing administrative and civil proceedings. There is substantial opportunity to use independent judgment in carrying out assigned work. The incumbent will have the ability to understand and apply laws, rules, and written directions; establish and maintain effective working relationships; and communicate effectively both orally and in writing.
Each Legal Office Professional Senior’s duties vary from one department to another depending on the needs of the department and the nature of the work that you will be performing.
The Ideal Candidate will possess:
- Associate’s degree in paralegal studies, legal administration, criminal justice or a related field
- Eight or more years of professional legal office experience working in a law firm
- Five or more years working in a County defender or prosecuting attorney’s office
- Five or more years working with a case management system
- Knowledge of criminal litigation, criminal and civil court processes and procedures, including differences in calendaring and scheduling
- Excellent computer skills and ability to utilize various software programs
- Excellent written and communication skills
- Ability to work independently, organize and prioritize work, and meet critical deadlines
- Ability to multi-task, handle high stress situations, thrive under pressure and adapt to change
- Excellent interpersonal skills and the ability to handle difficult situations with tact and diplomacy
- Excellent communication skills which includes the ability to exchange information in a clear, concise and organized manner to diverse groups of people to help them understand process objectives and priorities
- Ability to work successfully in a team environment, make positive contributions and assist others as necessary
- Strong legal research and analytical skills
- Demonstrated ability to develop and maintain sound working relationships with people of diverse experiences
- Adaptability, a positive attitude, and an impeccable character
Ability to maintain confidentialityExamples of Duties
-
- Prepare legal documents that require procedural research on questions relating to the assignment
- Apply knowledge of California’s legal practice and procedures for specialized law to support an attorney on complex legal processes
- Provide an advanced level of support to assigned attorneys on complex legal processes
- Provide integration of different software to prepare documents for specific office needs
- Retrieve and convert data into graphic form and incorporate that data into the text of a report
- Communicate complex and technical information to a wide range of individuals in a manner that fosters understanding
- Correct and coach others in oral and written communications
- Prepare complex business communications, write clear and concise documentation, edit and proofread legal and other documents
- Facilitate effective collaboration with attorneys, co-workers, partners, and customers
- Work with problem-solving teams, and develop and implement solutions to current and anticipated processing problems
- Interpret policy and legal codes and procedures when making decisions
- Work with challenging people in various situations, apply tact, sensitivity and diplomacy in stressful situations
- Apply business math concepts including quantitative formulas, ratios, proportions and equations
Supervision and Leadership (For supervisory assignments only)
- Some assignments may include supervisory responsibilities
- Incumbents may coach and/or lead co-workers
- Incumbents may serve as the full first-level supervisor of assigned staff
For the required competencies requirements and the full classification specification, click HERE.Employment Standards
- Three years of legal office professional or legal clerical experience, two years of which were at the journey level, or the equivalent, AND mastery of the following job-related LOP I, II, and Senior competencies are required upon entry to this class for successful performance of essential functions and for demonstration of the County’s ACE values.
Legal Office Professional Senior Competency Requirements:
- Knowledge of civil litigation, including subject matter, jurisdiction, personal venue, pleadings, parties to litigation, pre-trial, trial, and post-trial
- Knowledge of criminal litigation, including Constitutional restraints on investigation stage, Bill of Rights, and overview of a criminal proceeding
- Knowledge of criminal and civil court processes and procedures, including differences in calendaring and scheduling
- Knowledge of advanced legal terminology and concepts, jargon and abbreviations
- Knowledge of California’s legal practice and procedures for specialized law (e.g., criminal law, probate, adoptions, civil litigation, conservatorships and guardianships, workers’ compensation)
- Skill to prepare complex and/or uncommon legal forms
- Skill to support an attorney through process, investigation, discovery, and trial preparation
- Skill to locate and verify citations from legal publications, databases, and court decisions
- Skill to recognize changes in codes and procedural requirements that will affect rules and procedures related to legal office practices
- Skill to use Microsoft Word to create tables and insert objects into Word documents; format paragraphs, organize pages and create styles; create document references, insert table of contents and index; perform mail merges; create charts, work with worksheets and insert bitmapped graphics into word documents
- Skill to use PowerPoint to create a presentation from a template, wizard, or existing slides; make layout changes; work with text boxes and text; import text; work with graphics; create tables; and use bullets, auto numbering, slide transitions, animation, and speaker notes
To review all Legal Office Professional competencies and view the full Legal Office Professional Senior classification specification, click HERE.
Additional Requirements for Supervisory Assignments:
Incumbents must complete the pre-assignment component of the Santa Barbara County Operational Leadership Development Program before beginning a supervisory assignment and must complete the post-assignment component within six months of assignment.
Some positions MAY require the following Additional Qualifications:- Possession of a valid California Class C Driver’s License may be required for some positions.
- The ability to read, write and/or converse fluently in English and Spanish may be required. If you indicated on your application that you are bilingual, Human Resources will place you on the employment list for a job requiring bilingual skills. Hiring departments may test you on your fluency. If you do not demonstrate sufficient fluency, your name may be withheld from future certifications, in accordance with Civil Service Rule 7.
Some positions may require to pass a background investigation. Current or excessive use of drugs, sale of drugs, serious criminal history, or deception relating to employment history may bar employment.
- Supplemental Information
- APPLICATION & SELECTION PROCESS:
- Review applications and supplemental questionnaires to determine those applicants who meet the employment standards.
- Supplemental Questionnaire Ranking: Responses to the required supplemental questionnaire will be evaluated and scored. Candidates’ final score and rank on the eligibility list will be determined by their responses to the supplemental questionnaire. This process may be eliminated if there are fewer than 11 qualified candidates.
Candidates must receive a percentage score of at least 70 on the supplemental questionnaire to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI. Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established, all candidates will receive an email notice of their score on the exam(s), rank on the employment list, and exact duration of the employment list.
REASONABLE ACCOMMODATIONS: The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of needed accommodation from a professional source, such as a Medical Provider or a learning institution.
BACKGROUND INVESTIGATION: District Attorney, Public Defender, and Sheriff’s Office conduct a background investigation. Current or excessive use of drugs, sale of drugs, serious criminal history, or deception relating to employment history may bar employment. Other departments may require an extended background check including credit history; this is at the discretion of each department.
The following is used for positions in the Child Support Services Department:
Background Check: This position has access to federal tax information (FTI) and is thus subject to the provisions of IRS Publication 1075 Tax Information Security Guidelines for Federal, State and Local Agencies, which include criminal history background investigations every 5 years, subsequent arrest notification and citizenship verification through e-Verify.The following process is only used for the Sheriff’s Office:
- Personal History Questionnaire (PHQ). Once candidates are placed on the employment list, the Human Resources Department will email candidates a notice regarding completion of a Personal History Questionnaire (PHQ).
Candidates who pass a PHQ and are in the top certified group, their applications will be sent to the hiring department for consideration. Candidates who advance in the selection process will advance to the next step in the selection process and attend a selection interview with the hiring manager(s). Candidate(s) selected for a position will advance to the background process which includes the following:
- Polygraph Examination: Measures the accuracy of information disclosed on the PHQ and during the background investigation.
- Background Investigation: Includes an interview and in-depth background investigation of arrest records, personal, military, credit, and employment history; inquiry of persons who know you and evaluate whether you respect the law and rights of others; are dependable and responsible; have demonstrated mature judgment in areas such as the use of drugs and intoxicants; are honest; and a safe driver.
- Live Scan: Electronic fingerprint scanning that is certified by the State Department of Justice.
Conditional Job Offer: Once a conditional offer of employment has been made, candidates will be required to successfully complete a background check, which includes a conviction history check, and satisfactory reference checks. Appointee will be subject to a post-offer medical evaluation or examination. The appointee must satisfactorily complete a one-year probationary period.
Disaster Service Worker: Pursuant to Governmental code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law.
Recruiters will correspond with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines.
COVID-19 Vaccination Verification and Testing: This position may be subject to State Health Officer Orders (SHOOs) or County policy regarding vaccine verification and/or testing. Please contact the hiring department for more information.
Statement of Commitment
The County of Santa Barbara is dedicated to cultivating and sustaining an environment that exhibits equity and inclusion everywhere, and at all levels of our organization. The County believes equity is a fundamental principle that must be imbedded in policies, institutional practices and systems. The County recognizes the negative impacts of systemic racism and is committed to eliminating the barriers affecting our Black, Latinx, Indigenous, and Asian community members, as well as people of other diverse racial and ethnic backgrounds. We envision a world where society and its systems (e.g. education, criminal justice, and health care, housing the economy) are just, fair, and inclusive, enabling all people to participate and reach their full potential.We celebrate community and employee diversity, strive for inclusion and belonging, and promote empowered participation. We aspire to build a workforce that is reflective of these values and the communities we serve. We are proud to be an equal opportunity employer and will resolutely uphold federal, California state law and/or Santa Barbara County ordinances.
We believe equity and inclusion are vital to fulfill the County’s mission and to embody a culture of “One County, One Future.” Expanding the full range of employee talent allows the County to deliver our best to all our community members.
We believe in the dignity and humanity of all people. We strive for a healthy and prosperous society that promotes all people having equitable access and opportunity.
APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE: Tuesday, September 19, 2023, at 4:59 p.m. PST; postmarks not accepted.
- Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com.
Chanel Turner, Employment Analyst – cturner@countyofsb.org
- Agency
- County of Santa Barbara
- Address
- 1226 Anacapa StreetSanta Barbara, California, 93101
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A Senior Legal Secretary serves as an office supervisor in the Office of the General Counsel and performs higher-level legal secretarial tasks.
Job Duties/Responsibilities
- Assists in the preparation of correspondence, legal opinions, presentations, articles for publication, drafts of legislation, and legal documents concerning District business.
- Prepares legal documents and files litigation documents in appropriate courts, including authorizing requests for preparation of warrants for necessary filing fees.
- Indexes, files, locates, and researches correspondence, legal opinions, and court decisions as requested.
- Coordinates work flow when paralegals and attorneys require additional assistance.
- Assists in the maintenance of dockets and calendars to show the status of pending litigation and requests for legal opinions, and reminds paralegals and staff attorneys of deadlines for preparing litigation documents and opinions.
Minimum Requirements
EDUCATION: Graduation from high school or evidence of equivalent educational proficiency. Completion of a certification in legal secretarial science or related field; or certification as a paralegal from a program, preferably approved by the American Bar Association; or an associate’s degree in legal secretarial science or a related field from a recognized college or university.
EXPERIENCE: Three years of experience that includes assisting attorneys in preparing and compiling legal and litigation forms, pleadings, discovery, and other documents, using legal template software, and screening and routing calls.
Name of Contact Person: Cynthia Herrera
Contact’s method of contact: Cynthia.Herrera1@lausd.net
Website to Apply: www.lausdjobs.org
SPECIAL NOTE: Must be able to work flexible hours including evenings and weekends.
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A Legal Secretary performs specialized and extremely confidential secretarial and related duties for staff attorneys and other staff members.
Job Duties/Responsibilities
- Assists in the preparation of correspondence, legal opinions, and other legal documents.
- Files, indexes, cross-indexes, and locates correspondence, legal opinions, court decisions, and other legal documents as requested.
- Arranges appointments and conferences for attorneys, paralegals, and other staff members.
- Assists in maintaining dockets and calendars showing the status of pending litigation, requests for legal opinions, and other matters, and through e-mail, reminding the staff attorneys, paralegals, and other staff members of deadlines for preparing litigation documents, opinions, and other such documents.
Minimum Requirements
EDUCATION: Graduation from high school or evidence of equivalent educational proficiency. Completion of a certification in legal secretarial science or related field; or certification as a paralegal from a program, preferably approved by the American Bar Association; or an associate’s degree in legal secretarial science or a related field from a recognized college or university.
EXPERIENCE: Two years of experience that includes assisting attorneys in preparing and compiling legal and litigation forms, pleadings, discovery, and other documents, using legal template software, and screening and routing calls.
SPECIAL NOTE: Must be able to work flexible hours including evenings and weekends.
Name of Contact Person: Cynthia Herrera
Contact’s method of contact: Cynthia.Herrera1@lausd.net
Website to Apply: www.lausdjobs.org
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o The successful candidate must be available at least one day between June 26 and 30 for training and July 5-7 for in-office desk coverage
o Candidate must know how to mark citations in pleadings and create a table of authorities in CCC Macros
o Candidate must know how to e-file in the Los Angeles County Superior Court
o May entail other legal secretary and paralegal tasks
• Name of Contact Person at Firm/Agency
o Cheron J. McAleece, The Sohagi Law Group, PLC
• Firm/Agency Contact’s preferred method of contact (e-mail, telephone, etc.) and the applicable telephone number, e-mail address, etc.
o Email Cheron at cmcaleece@sohagi.com.
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Department: Litigation
Essential Duties and Responsibilities*
- Request Medical records for cases, new and ongoing (updated request) and continue follow-up
- Prepare and maintain RECORDS LOG or Matrix on every case (include copies of subpoenaed records)
- Update the parties’ tree and add case information to case management system.
- Identify medical providers and obtain medical records and bills.
- Support/communicate with client and be their main source of contact with the office.
- Preparing/printing letters and labels.
- Trial Prep: binders, tapping, exhibits, etc. Office Services is back-up when out.
- Obtain Arctrieval/CG HIPAA forms for all existing clients, if not done by Intake
- Order copies of records subpoenaed by the defense.
- Draft letters and other documents per the attorneys’ direction, including demands for settlement and mediation briefs, organize documents and exhibits.
- Assisting paralegals with preparation for depositions, document review, and other discovery and case matters through settlement, mediation, or trial.
- Re-profiling and re-naming E-Served documents and incoming faxes in case management system, as well as emails and documents received by attorneys when requested.
- Obtain client’s signature on various documents.
- Contact all experts and vendors (court reporters, experts, etc.) for final bills upon settlement of case.
- Draft settlement accountings, contact clients for approval and signature, arrange settlement check delivery.
Please contact Yahaira Cebrero, Operations Specialist at ycebrero@cglaw.com.
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Part time, fully remote Administrative Assistant Position
Ten attorney healthcare law firms seek a part-time (20-35 hours per week/Pacific Time depending on availability), fully remote administrative assistant. We are looking for a candidate with a professional demeanor, strong communication and interpersonal skills to work collaboratively with attorneys, administrative professionals, vendors, and clients. This candidate always gives exceptional attention to firm and client confidentiality as well as organization and detail. This candidate must be able to work both independently and collaboratively while maintaining flexibility to daily workflow demands.
Qualifications
This candidate must have an excellent working knowledge of Microsoft Suites programs (Word, Excel, and PowerPoint) and Adobe Pro. This candidate is proficient in NetDocuments and Best Authority. Experience with California legal filing practices, law firm calendaring, discovery/document production, word processing of briefs, business contracts and agreements is preferred.
Responsibilities
- Prepare, format and edit correspondence and attachments
- Arrange discovery and document production, including exhibits, hearing/trial binders, Bates numbering
- Word process and format briefs, including table of contents and table of authorities
- Word process and format business contracts and agreements
- Manage mail and overnight services, including scan mail, distribute, go to post office/FedEx
- Assist with planning travel and venue arrangements for conferences, client engagements and firm outings
- Assist with maintaining law firm calendar
- Schedule meetings and engagements
- Tasks may be added, shared or removed from responsibilities as the firm’s needs change
Posting date May 29. Closing date June 26. Email resumes to Stephanie Dicker at Athene Law: Stephanie@athenelaw.com
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Seeking a Positive Career Change? Want a more flexible REMOTE schedule? HERS looks forward to helping you advance your career to the next level!
HERS Advisors (Honest. Ethical. Responsible. Solutions.) is actively recruiting for multiple current HYBRID REMOTE Litigation Secretary and Practice Assistant openings within several prominent and collegial AMLAW100 and 200 firms throughout greater Los Angeles, Orange County and San Diego. These firms offer positive reputations not only for excellent salaries, benefits and bonus structures, but real attention to supporting work-life balance within a positive work environment and firm culture.
Our clients include a variety of large, mid-sized and boutique national and international AMLAW100 and 200 firms throughout the greater Los Angeles and Orange County areas including current opportunities in Century City, Torrance, Downtown, Pasadena, Irvine and San Diego. These firms offer a selection of either hybrid work from home, in-office and/or remote opportunities plus salaries up to 105k in “great place to work” firm cultures encouraging low turnover and a positive work-life balance. HERS’ clientele is based on a carefully curated 16-year client list including the most collegial firms in the market, frequently offering above-market salaries, bonuses and benefits.
Interested in hearing more? Questions or referrals? Please do not hesitate to email or call. Happy to share additional details regarding both these opportunities, and/or reflections on the current legal job market.
For immediate and confidential consideration, or to send referrals, please contact
Deirdre Hudson at 310.709.9619 or via email at dhudson@hersadvisors.com
**HERS is an equal opportunity employer**
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Position on-site immediate: Experienced Bilingual Legal Secretary/Assistant
Contact information:
Please submit cover letter and resume to: eli@smcowanlaw.com; Stewart@smcowanlaw.com
- Workers’ Compensation and Personal Injury experience;
- Proficiency in Microsoft Office, ability to word process quickly with attention to detail;
- Calendar management (via Outlook), ability to multi-task, prioritize work, and meet deadlines;
- Requirements include current working knowledge of San Diego County local Rules and Procedures;
- E-filing with Superior Court and E-filing via EAMS with the Workers’ Compensation Appeals Board; and
- Salary commensurate with experience.
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LAW FIRM LOCATED IN PALM DESERT.
GURALNICK & GILLILAND, LLP, ATTORNEYS AT LAW is a highly regarded law firm which has been in business for over 30 years in Palm Desert, serving clients all over southern California. The firm specializes in the fields of construction, real estate, general business and homeowners association law.
The paralegal position they are offering will be focused on construction, business and real estate litigation as well as transactional matters. They are looking for a paralegal experienced with court filings and trial preparation and who has excellent computer skills. They want someone who will become a key member of their team, as they all work together to ensure their clients get the best results.
GURALNICK & GILLILAND, LLP is looking for someone who wants a bright employment future with a leading and well-established law firm. They offer a very competitive salary, plus health and dental insurance and a 40l(k) plan. Their office is open Monday thru Friday, 8:00 to 5:00, two weeks of accrued vacation after one year and 40 hrs. of personal time off per year.
Send resumes to legalbreak5l@gmail.com.
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If you are looking for rewarding work in the judiciary, the Riverside Superior Court has a place for you!
We have an opportunity for a Supervisor. We are seeking a self-motivated, dependable and efficient individual with the ability to lead people, prioritize tasks, have good communication skills and delegate effectively for the Riverside Superior Court. The ideal candidate will possess at least a High School Diploma/GED and three (3) years of experience working in a court of law preparing and processing legal documents, or working in a records management/inventory control environment, and at least two (2) years as a lead worker or a Courtroom Assistant.
For additional information and to apply online – Supervisor | Job Details tab | Career Pages (governmentjobs.com)
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This recruitment will fill vacancies in Hemet, Murrieta and Temecula, CA and will establish a countywide eligibility list for future vacancies.
If you are looking for rewarding work in the judiciary, the Riverside Superior Court has a place for you!
We have opportunities for Records Clerks in Hemet, Murrieta and Temecula, CA. We are seeking eager and detail-oriented individuals who will perform a variety of duties in support of the records department for the Riverside Superior Court. The ideal candidate will possess a high school diploma or GED and one year of clerical experience that includes providing customer service to the public, preferably in a professional environment.
For additional information and to apply online – Records Clerk | Job Details tab | Career Pages (governmentjobs.com)
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If you are looking for rewarding work in the judiciary, the Riverside Superior Court is the place for you!
We have an opportunity for a Courtroom Assistant. This position will be located at the Blythe Courthouse. We are seeking diligent individuals who will perform specialized clerical work in support of court operations and support activities. The ideal candidate will possess a High School diploma/GED, and three (3) years of court related clerical experience which includes two (2) years in a court of law processing legal documents and one (1) year in a court-related, legal agency.
This is a hybrid position that will serve as a Courtroom Assistant and will include duties of a Court Services Assistant III to meet the operational needs of the court.
For additional information and to apply online – Courtroom Assistant (Blythe) | Job Details tab | Career Pages (governmentjobs.com)
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