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(May 11, 2024) Legal Secretary - Los Angeles


We are a fast-paced, mid-sized firm seeking an experienced Litigation Secretary (also known as Practice Assistant or Practice Specialist) to work in our Los Angeles office.

Primary Responsibilities

  • Document Preparation, Filings, Trial Preparation
  • Prepare legal documents using correct formatting, based on local rules of the court
  • E-filing and/or hard copy filings with courts
  • Timely send correspondence and client documents
  • Schedule conference rooms for client meetings and depositions; arrange technology requirements
  • Communicate with clients, vendors and opposing counsel
  • Keep current with Insurance Litigation Guidelines
  • Process invoices and submit to accounting department for payment
  • Copy, scan, print and fax documents
  • Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules
  • Perform other duties as needed based on practice area and firm demands
  • Communicate with attorneys regarding progress on tasks, confirm priorities if necessary


  • Excellent organizational and problem-solving skills and attention-to-detail
  • Strong communication, grammar, proofreading and time management
  • Proficient in Microsoft Office Suite – experience creating initial drafts of pleadings, tracking changes in Word, scheduling and managing appointments in Outlook
  • Knowledge of ProLaw is a plus
  • Knowledge of Kofax Power or Adobe pdf editing software, a plus


  • At least three years of recent experience in all phases of civil litigation (discovery, trial, appeals): Understanding of litigation, local, California state, federal and administrative rules, law and motion and related docketing requirements


  • Adherence to regular schedule
  • Support and assist a minimum of three attorneys and provide backup coverage as needed
  • Adherence to Firm’s policies and procedures

We are an equal opportunity employer and offer a professional work environment with a competitive salary and benefits package.

The base salary rate for this non-exempt 37.5 hours a week position is $36.00 – $43.59, subject to qualifications and experience.

We provide employer−subsidized health benefits that include Medical (HMO, PPO and Kaiser option), Dental, Vision, Life Insurance, Long-term Disability, 401(k) & matching. We also offer Flexible Spending Accounts (Medical and Dependent Care), Commuter Pre-Tax (Transit and Parking) and Paid Parental leave.

Please send your resume to

*** We are not working with Recruiters at this time, please do not contact.***