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Meyers Nave is recruiting for a Litigation Legal Secretary. This is a nonexempt position reporting to the Director of Administration and is located in the Firm’s Oakland and San Diego offices.
ABOUT MEYERS NAVE
Meyers Nave has an exceptional reputation in California as a go-to law firm that clients rely on to handle their highest profile, most complicated and often most controversial transactions and litigated matters. Attorneys work in multi-disciplinary teams to help public agencies, private businesses and non-profit organizations navigate complex local, state and federal laws and regulations. Meyers Nave was founded over 35 years ago and has grown into a state-wide firm with approximately 65 attorneys in five locations.
JOB SUMMARY
The Litigation Legal Secretary is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.
ESSENTIAL FUNCTIONS
The position’s essential functions include but are not limited to the following:
Draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc.;
Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software;
Creating shell documents for various pleadings needed by attorneys;
Demonstrate understanding of, and facility with, local rules of court, municipal, state and federal rules of procedure;
File documents with courts and administrative bodies, including electronic filing where applicable;
Arrange for service of pleadings and subpoenas;
Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel;
Organize documents, and prepare binders and files to house relevant legal and non-legal materials;
Review incoming mail and route to attorneys, the Firm’s Calendaring Department, and others;
Maintain electronic and physical case files;
Demonstrate understanding of municipal law documents, including staff reports, resolutions, ordinances, agendas and notices;
Partner with Firm’s Records Group to create, review and maintain electronic and physical case files;
Assist with tracking and management of various projects;
Maintain shared office calendars and individual attorney/director calendars in Outlook, partnering with the Firm’s Calendar Group when necessary;
Demonstrate understanding of calendaring practices;
Enter attorneys’ billable time as requested according to Firm billing policies and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements;
Proofread documents for spelling, grammar, punctuation and formatting errors;
Prepare check requests and coordinate payment to vendors when necessary;
Prepare expense reports and book travel arrangements;
Answer phones for attorneys/directors, direct incoming phone calls and greet clients and guests;
Regular, reliable and punctual on-site attendance;
Back up secretaries during planned and unplanned absences;
Take direction and apply corrections to future revisions;
Partner with attorneys to proactively manage their business development activities;
Maintain composure and work efficiently and accurately during highly stressful circumstances;
Demonstrate excellent customer service;
Build relationships with key staff in client offices, including periodically traveling to client sites;
Work cordially, cooperatively and productively with Firm employees; and
Work overtime as needed to complete essential functions.
Management retains the right to add to or change the essential functions of this position at any time.
QUALIFICATIONS
The following qualifications are required unless otherwise noted:
High school diploma required; Bachelor’s degree or paralegal certificate preferred;
Minimum of five years of legal secretary/legal assistant experience;
Prior litigation experience in California state and federal court is required; appellate experience is preferred;
Superior customer service skills;
Strong organizational skills and ability to contribute to streamlining processes;
Accuracy in grammar, spelling and punctuation;
Ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment;
Strong attention to detail;
Pro-active self-starter with ability to work independently, as well as in a team environment;
Experience using Microsoft Office (experience using Office 2016 Suite is preferred); and
Prior experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred.
Meyers Nave is an equal opportunity employer and does not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other category protected by law. Meyers Nave will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.
HOW TO APPLY:
Interested candidates should submit a cover letter and resume by email to meyersjobs@meyersnave.com
Haight Brown & Bonesteel is seeking a litigation secretary for the Los Angeles, San Diego & Sacramento offices with more than 4 years of experience.
Duties:
· Prepare, revise, and finalize correspondence, discovery responses, court forms, motions and other legal documents
· File legal documents in federal and state courts, including e-filing and complex litigation filings
· Prepare documents for service of process; prepare case “shell” documents for use by attorneys as well as generate table of contents and authorities
· Schedule appointments and calendaring
· Monitor litigation deadlines and assist in the execution of those deadlines
· Review incoming mail for calendaring & distribute to appropriate attorney
· Coordinate and schedule depositions; prepare notices and subpoenas as needed
· Schedule and notice independent medical exams (IMEs)
Requirements:
· Solid knowledge of California and federal court rules for filing & serving discovery, motions and pleadings
· High proficiency with Microsoft programs (Word, Outlook, Excel). Knowledge of iManage and CompuLaw is a plus.
· Superior organizational and time management skills; excellent attendance and reliability
· High attention to detail; exceptional proofreading skills to ensure that grammar, punctuation, spelling & formatting are accurate
· Solid interpersonal and communication skills
Haight Brown & Bonesteel offers a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance and flexible spending accounts.
We invite you to learn more about our firm and apply by sending your resume and cover letter to recruiting@hbblaw.com.
Boutique law firm in Encino has an immediate need for a litigation legal secretary with 5-7 plus years of experience. The ideal candidate must be comfortable in fast paced environment, must be detail oriented and be able to work with little supervision. Law firm offers an excellent compensation package and a business casual work environment.
Position Information: Duties include assisting attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance. Must be proficient in the use of Microsoft Word, Excel, Acrobat/Adobe, PowerPoint, Outlook and the use of a PC. Knowledge of iManage (or other similar document management system) is a plus.
Essential Job Functions
- Responsible for drafting/editing/proofreading of court forms, pleadings, discovery/discovery shells, documents and correspondence.
- Preparing, marking, and generating table of authorities and table of contents;
- E-file on various ECF and other filing platforms (State and Federal cases) and preparing courtesy copies when needed. Contacting court clerks.
- Prepare hearing and exhibit binders for attorneys.
- Coordinate travel arrangements and prepare expense vouchers.
- Perform time and data entry as well as general file management according to the standards required by the firm.
- Manage multiple calendars, including heavy scheduling of meetings, hearings and conference calls.
- Organize meetings, events and trial logistics; order court reporters and audio-visual equipment.
- Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm data.
Send resumes to: MAposhian@brgslaw.com
Mid-sized education law firm with statewide practice representing school and community college districts seeks a legal secretary candidate with three or more years of legal secretarial experience.
Essential duties and responsibilities include:
Prepare documents including correspondence, memoranda and legal documents; compose and draft routine cover letters and shell documents
Prepare and process court and administrative agency filings, as well as maintaining and reviewing corresponding Compulaw calendaring
Proofread documents for content and clarity, and create redlines
Prepare and process new client and matter forms. Coordinate with accounting to prepare fee agreements, engagement letters, and vendor invoices
Provide heavy, executive-level administrative support in regards to maintaining accurate calendars for assigned attorneys, as well as client and administrative files
Prepare expense reports and make travel arrangements
Proofread and update presentation materials using tools such as PowerPoint, as well as create and work with PDF documents
Qualifications include:
Detail-oriented, proactive, organized and possess excellent follow-through skills
Able to work under pressure while managing multiple deadlines/priorities
Accuracy, speed and professionalism
Ability to work effectively within a team environment
Excellent verbal and written communication skills, demonstrated understanding of correct grammar, spelling and punctuation
Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint) and various legal software applications (including CompuLaw preferred); experience working with a document management system; and E-filing experience
High school diploma or GED and 3+ years of legal secretarial experience required
At least one year of litigation experience preferred
Experience in education law a plus
Due to COVID-19, this position is temporarily remote.
Please send cover letter and resume to: Dannis Woliver Kelley at 444 W. Ocean Boulevard, Suite 1070, Long Beach, CA 90802 or StaffRecruiting@dwkesq.com.