Career Opportunities in Northern California

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(October 26, 2020) Paralegal

Position: Paralegal
Type: Part-Time
Summary: Part-time paralegal support for 3 attorney litigation office
Job Responsibilities:
Calendaring
Legal Research
Drafting and responding to discovery
Draft and revise detailed status letters to various clients
Tech Savvy – Navigating Windows operating systems, MS Office (Word, Outlook, Excel),
Adobe/PDF, Clio, Web-based phone systems, and Internet applications.
Review, analyze, and summarize large volumes of records and documents
Prepare cases for depositions, mediations, and trials.
Prepare legal documents, filings, and/or general correspondence with accuracy and precision
Effectively manage the demands of a large caseload simultaneously while working
independently with minimal supervision
Extremely detail-oriented, organized, critical about accuracy, spelling, and grammar and the
ability to prioritize with excellent follow-through.
Extensive knowledge of court rules
Experience with corporate governance and business transactions a plus, but not required.
Experience & Education Requirements:
• Microsoft Office: 5+ years
• Paralegal: 5+ years
• Clio (Not required, but a plus)
• BA or BS (Preferred)
• Paralegal Certificate or grandfathered in
This Job Is Ideal for Someone Who Is:
• Dependable — more reliable than spontaneous
• People-oriented — enjoys interacting with people and working on group projects
• Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
• Detail-oriented — would rather focus on the details of work than the bigger picture
• Multi-tasker – comfortable with taking responsibility for many tasks and switching gears
Our Corporate Culture:
• Detail-concerned – quality, accuracy, efficiency
• Results Driven — strong performance, self-managed team members, flexible can do
attitude
• People Oriented – supportive of our team, contributes to the community
• Formal & Fun – Formal setting, casual attitude, robust practice.
Benefits:
• Paid time off accrual
• Court Holidays Paid
Starting salary is comparable to local rates and will depend on experience.
If interested, please forward your resume and cover letter to Brittany Mills at
finance@diamondbaker.com

(October 22, 2020) Legal Secretary

Collegial, professional, and diverse, A-V Rated, 5-attorney Walnut Creek civil litigation defense law firm is looking for a full-time, experienced litigation secretary with personal injury and product liability experience.

Qualifications

Qualified candidates must have at least 4 years of solid civil litigation experience, a thorough knowledge of civil litigation practice and procedures, in-depth knowledge of calendaring procedures and deadlines, excellent communication skills, organization and multi-tasking skills, attention to detail and the ability to work independently and as a team. PC skills necessary include MS Office, Legal Solutions and ideally Amicus.

Compensation and Benefits

Salary is commensurate with experience and includes a comprehensive benefits package.

To Apply

Please email your resume and a cover letter listing your salary requirement to Cindy Spalding  at cspalding@livingstonlawyers.com . No agencies please. Qualified candidates only will be contacted.

(October 22, 2020) Litigation Legal Secretary

Meyers Nave is recruiting for a Litigation Legal Secretary. This is a nonexempt position reporting to the Director of Administration and is in the Firm’s Los Angeles or Oakland office.

ABOUT MEYERS NAVE

Meyers Nave has an exceptional reputation in California as a go-to law firm that clients rely on to handle their highest profile, most complicated and often most controversial transactions and litigated matters. Attorneys work in multi-disciplinary teams to help public agencies, private businesses and non-profit organizations navigate complex local, state and federal laws and regulations. Meyers Nave was founded over 30 years ago and has grown into a state-wide firm with approximately 65 attorneys in five locations.

JOB SUMMARY

The Litigation Legal Secretary is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.

 ESSENTIAL FUNCTIONS

The position’s essential functions include but are not limited to the following:

 Draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc.;

Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software;

Creating shell documents for various pleadings needed by attorneys;

Demonstrate understanding of, and facility with, local rules of court, municipal, state and federal rules of procedure;

File documents with courts and administrative bodies, including electronic filing where applicable; Arrange for service of pleadings and subpoenas;

Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel;

Organize documents, and prepare binders and files to house relevant legal and non-legal materials;

Review incoming mail and route to attorneys, the Firm’s Calendaring Department, and others;

Maintain electronic and physical case files;

Demonstrate understanding of municipal law documents, including staff reports, resolutions, ordinances, agendas and notices;

Partner with Firm’s Records Group to create, review and maintain electronic and physical case files;

Assist with tracking and management of various projects;

Maintain shared office calendars and individual attorney/director calendars in Outlook, partnering with the Firm’s Calendar Group when necessary;

Demonstrate understanding of calendaring practices;

Enter attorneys’ billable time as requested according to Firm billing policies and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements;

Proofread documents for spelling, grammar, punctuation and formatting errors;

Prepare check requests and coordinate payment to vendors when necessary;

Prepare expense reports and book travel arrangements;

Answer phones for attorneys/directors, direct incoming phone calls and greet clients and guests;

Regular, reliable and punctual on-site attendance;

Back up secretaries during planned and unplanned absences;

Take direction and apply corrections to future revisions;

Partner with attorneys to proactively manage their business development activities;

Maintain composure and work efficiently and accurately during highly stressful circumstances;

Demonstrate excellent customer service;

Build relationships with key staff in client offices, including periodically traveling to client sites;

Work cordially, cooperatively and productively with Firm employees; and

Work overtime as needed to complete essential functions.

Management retains the right to add to or change the essential functions of this position at any time.

QUALIFICATIONS

The following qualifications are required unless otherwise noted:

High school diploma required; Bachelor’s degree or paralegal certificate preferred;

Minimum of five years of legal secretary/legal assistant experience;

Prior litigation experience in California state and federal court is required; appellate experience is preferred;

Superior customer service skills;

Strong organizational skills and ability to contribute to streamlining processes;

Accuracy in grammar, spelling and punctuation;

Ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment;

Strong attention to detail;

Pro-active self-starter with ability to work independently, as well as in a team environment;

Experience using Microsoft Office (experience using Office 2016 Suite is preferred); and

Prior experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred.

Meyers Nave is an equal opportunity employer and does not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other category protected by law. Meyers Nave will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

HOW TO APPLY:

Interested candidates should submit a cover letter and resume by email to meyersjobs@meyersnave.com

Direct applicants only.

The Firm is not accepting submissions from recruiters for this position.

(October 21, 2020) Trusts and Estates Paralegal

JOB SUMMARY: 

Kato, Feder & Suzuki, a small San Francisco law firm specializing in Elder Law, is seeking a full time paralegal. Major areas of practice include: estate planning; wills; trusts; estate and trust administration; probate; conservatorships; planning for incapacity; medical decision making; public benefits planning; and special needs trust.

Responsibilities will be broad, including: meeting with clients; drafting pleadings and correspondence; communicating with opposing parties and their counsel; communicating with courts; communicating with financial institutions; drafting deeds; preparing and reviewing accountings; organizing client files; and maintaining attorney calendars.

Experience preferred, but willing to train appropriate candidate. 

We are located in downtown San Francisco near BART and other public transportation.

QUALIFICATIONS NEEDED: 

The ideal candidate will be bright, congenial, analytical, organized, with good communication skills and an attention to detail.  Ability to work with a team is important. 

Requirements:

Bachelor’s Degree; Paralegal Certificate or 3- 5 years’ experience as a paralegal;

Computer skills including intermediate command of Word and Excel;

Communication and problem solving skills.

Knowledge of Time Matters, Essential Forms and California Wills and Trusts drafting system a plus.

COMPENSATION AND BENEFITS:

Benefits include medical, vacation and sick leave, paid holidays, 401k as well as other benefits, upon the passing of the appropriate time period

Salary will depend on experience. 

 TO APPLY:

Email your resume to: umuellertsai@kfslaw.net by 10/31/2020
(October 9, 2020) Legal Secretary (Auburn)

JOB SUMMARY:

Holden Law Group has an immediate opening for a full-time Legal Secretary to join our team and provide direct support to our attorneys and firm manager. In this role, you will assist attorneys with efficient and effective handling of client matters, as well as general administrative duties in a fun office environment. Our firm is located in Auburn, California, which offers amazing outdoor recreation, no traffic, and quick access to Sacramento and Lake Tahoe. (This is not to fill a vacancy created by COVID-19.)

Examples of wide-ranging duties:

·  Answer telephone calls and respond to email requests

·  Prepare, format, and proofread documents and correspondence

·  Prepare and coordinate filings and discovery submissions

·  Coordinate attorney schedules and status work assignments

·  Coordinate with opposing counsel for scheduling of depositions, hearings, etc.

·  Manage case calendaring and assist in meeting deadlines

·  Receive, review, and route inbound mail. Prepare and deliver outbound mail

·  Maintain electronic and physical filing system

·  Maintain client database

·  Assist in the preparation of monthly billing statements

·  General administrative tasks

QUALIFICATIONS NEEDED:

·  Strong computer skills, with advanced knowledge of MS Word, Outlook, Excel, PowerPoint, and experience with case, client, and/or law firm management software

·  Excellent verbal and written communication skills

·  1-2 years of relevant work experience preferred

·  Positive attitude, energetic spirit, common sense, and practical problem-solving ability

COMPENSATION AND BENEFITS:

Pay: $15.00 – $21.00 per hour, DOE

TO APPLY:

Please send your resume and a cover letter explaining your interest that includes bullet points identifying your top three qualifications for the job to Jennifer Kaiser’s attention at resumes@holdenlawgroup.com.

 
(September 14, 2020) Legal Assistant/Legal Secretary/Paralegal

JOB SUMMARY: 

Horner Law Group, PC is a small Walnut Creek boutique real estate litigation firm seeking an experienced, friendly, and outgoing Legal Assistant/Legal Secretary/Paralegal to support attorneys and one paralegal in their fast-paced litigation firm. 

QUALIFICATIONS NEEDED: 

The individual must have the ability to perform secretarial functions with a high level of accuracy and must have strong knowledge of California litigation, including calendaring, local rules and court filing procedures.

Preparing and formatting complex documents, pleadings, correspondence and Judicial Council forms.

Managing voluminous records on an electronic file management system.

Assisting with the preparation of deposition and trial binders.

Scheduling of meetings, depositions, and Court call appearances.

Familiarity with e-filing and e-service procedures.

We are looking for an individual who is resourceful and proactive, can anticipate needs of attorneys and assist them with changing deadlines and priorities, have the ability to organize, prioritize and multi-task to meet deadlines.

Candidates should have a professional appearance and demeanor, a solid work history with excellent attendance.

Must be a team player and work well with our existing staff.

Additionally, must be highly proficient in MS Word (including Table of Contents and Table of Authorities), Excel, Outlook and Hot Docs or Essential Forms.

Experience with Timeslips or other timekeeper platforms is a plus.

At least 2 years’ experience as a Legal Assistant/Legal Secretary/Paralegal

This is a full-time position, Monday through Friday (9:00 a.m. – 5:30 p.m.)

COMPENSATION AND BENEFITS:

Pay: $1.00 – $90,000.00 per year depending on experience. 401(k) eligibility after 6 months and Medical/Dental and Vision benefits after 60 days.

TO APPLY:

The job announcement for Legal Assistant/Legal Secretary/Paralegal click here for the online application.