Weinberg, Roger & Rosenfeld is seeking an experienced and knowledgeable legal secretary who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a very busy desk. Prioritizing is a must.
- 7 – 10 years legal secretary experience.
- Excellent word processing skills, including ability to generate TOC and TOA.
- High level of expertise with Word, Excel, Legal Solutions, Outlook.
- Familiarity with state and federal court rules.
- Experience with e-filing in both state and federal courts.
- Proven experience in supporting at least 3 attorneys efficiently.
Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.
Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to:
- Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
- Preparation and processing of pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
- Operates standard office equipment, including computer, copier, typewriter, digital transcription, transcription machine, facsimile, telephone and velobinding equipment.
- Must be proficient in Microsoft Office and navigating various court and other websites.
- Interacts responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
- May be requested to screen calls and record messages.
- Route outgoing mail to specific delivery service for timely delivery.
- Utilizes master calendar and docket systems to obtain information. Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
- Prepares ‘Blue Sheet’ for new file opening with information provided by attorney.
- Maintains client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately.
- May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed. All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure. If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
- May be required to provide ‘incidental’ training for the same or other classifications. Consistent with the collective bargaining agreement.
- Make complex travel arrangements.
Knowledge Skills and Abilities Required:
- Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney’s direction.
- Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
- Ability to perform arithmetic calculations when verifying calculations on forms and documents.
- Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting.
- Knowledge and ability to research state and federal court rules.
- Ability to organize and prioritize numerous tasks and complete them under time constraints.
- Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
- Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
- Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
- Ability to efficiently operate standard office equipment including computer, copier, typewriter, transcription machine, facsimile, telephone systems, digital transcription and scanners for portable digital files (pdf).
- Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
- Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
- Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
If interested in applying, please contact: Jennifer Calhoun, Weinberg, Roger & Rosenfeld,
1375 55th Street, Emeryville, CA 94608, Phone (510) 337-1001, Email: firstname.lastname@example.org.
Palo Alto sole practitioner Jeffrey A. Baruh, Baruh Law PC, seeks an experienced litigation secretary for part-time work; 15 – 20 hours week divided over 3 days (e.g., Tuesday, Wednesday & Friday).
Must have at least 7 years of civil litigation experience. Baruh Law represents clients [both plaintiffs and defendants] in a broad range of cases, many complex, predominantly in state court, but some federal court matters, occasional appeals (two currently pending), and lots of mediations and arbitrations. Transcribing dictation and proficiency formatting final drafts of pleadings, motions, briefs, etc. for filing and with e-filings and preparation of TOC/TOA essential.
Litigation Legal Secretary Responsibilities Include
• Preparing, revising, and formatting legal documents
• Managing attorney schedule and calendar
• Knowledge of state and federal court deadlines
• Proficiency with Court Rules regarding format, filings, service
• 7+ years of experience as a litigation legal secretary
• Proficient with the Microsoft Office suite including Word, Excel and Outlook
• Excellent written, verbal and interpersonal communication skills
Successful candidates for the litigation secretary role must be professional and courteous with a positive can-do attitude. Someone who is able to work with minimal guidance would be a good fit for this role. Strong proofreading, communication and writing skills are preferred.
Competitive hourly fee negotiable
Please submit resumes in MS Word format to email@example.com for immediate and confidential consideration.
Berkeley trust and estate law firm with an emphasis on special needs and settlement planning is seeking a full-time paralegal with an immediate start date. Our small and congenial firm handles traditional estate planning with an emphasis on planning for persons with disabilities and minors. We also handle uncontested conservatorships, probate, and court accountings.
A Bachelor of Arts or Sciences degree in a legal assistant program or related field or a combination of experience and training equal to three (3) years in this practice area. Other combinations of experience and education that meet the minimum requirements may be substituted.
Competitive salary and benefits. Principals only.
• Experience with preparing and filing documents with the Courts;
• Attention to detail, ability to draft and work independently – proofreading skills are vital;
• Understand legal terminology, principles, precedents, procedures, and research methods;
• Investigative and interviewing techniques and procedures;
• Understand or be able to research California Probate Code, Family Code, Welfare & Institutions Code, Code of Civil Procedure, and Rules of Court, which pertain to probate matters; and
• Computer literate in Excel, PowerPoint, Word, Outlook, must be able to learn other programs.
Not required, but preferred:
• Certified notary;
• Familiarity with Apple products and Macintosh;
• Experience with Clio, LawYaw and Lexicata software; and
• Having worked on behalf of persons with disabilities.
All assignments performed with considerable independence. Applicant must be able to prioritize workload autonomously in order to meet court filing and other deadlines.
Your duties will include but not limited to:
• Taking direction from attorneys, senior paralegals and office manager and working independently in drafting and editing trust and estate planning documents;
• Drafting, analyzing and organizing Petitions for filing (including court accountings, 17200 petitions, 2580 petitions), and maintaining and tracking hearing dates with appropriate followup;
• Preparing legal forms, including judicial council forms;
• Servicing notice of hearing for court petitions, completing and filing proof of service with the court;
• Giving summary presentations to the supervising attorney and producing written reports on status of matters assigned;
• Researching legal problems, locating applicable local and state rules, statutes and orders by computerized information or hard copy;
• Interviewing trustees and clients in person and over the telephone regarding current matters;
• Demonstrating continuous effort to decreasing turnaround times, streamlining work processes, and working cooperatively and jointly with other staff to provide quality customer service;
• During business hours, answers phone when administrative staff is unable;
• Comfortable communicating with clients, courts, attorneys, and county agencies;
• Managing trust administration, sending notices, preparing informal accountings; and
• Assisting, as needed, in office administration, marketing and hosting annual Special Needs Planning Symposium.
If you think you are a good fit for the position, please send us your resume, a brief description of yourself and your availability, and include the following in the email subject line “Paralegal Position”
The Urbatsch Law Firm, P.C.
Jessica Marmolejo, Supervising Senior Paralegal
Litigation Legal Secretary (Oakland, Los Angeles or San Diego)
Meyers Nave is recruiting for a Litigation Legal Secretary. This is a nonexempt position reporting to the Director of Administration and is located in the Firm’s Oakland, Los Angeles or San Diego office.
ABOUT MEYERS NAVE
Meyers Nave has an exceptional reputation in California as a go-to law firm that clients rely on to handle their highest profile, most complicated and often most controversial transactions and litigated matters. Attorneys work in multi-disciplinary teams to help public agencies, private businesses and non-profit organizations navigate complex local, state and federal laws and regulations. Meyers Nave was founded over 35 years ago and has grown into a state-wide firm with approximately 65 attorneys in five locations.
The Litigation Legal Secretary is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.
The position’s essential functions include but are not limited to the following:
- Draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc.;
- Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software;
- Creating shell documents for various pleadings needed by attorneys;
- Demonstrate understanding of, and facility with, local rules of court, municipal, state and federal rules of procedure;
- File documents with courts and administrative bodies, including electronic filing where applicable;
- Arrange for service of pleadings and subpoenas;
- Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel;
- Organize documents, and prepare binders and files to house relevant legal and non-legal materials;
- Review incoming mail and route to attorneys, the Firm’s Calendaring Department, and others;
- Maintain electronic and physical case files;
- Demonstrate understanding of municipal law documents, including staff reports, resolutions, ordinances, agendas and notices;
- Partner with Firm’s Records Group to create, review and maintain electronic and physical case files;
- Assist with tracking and management of various projects;
- Maintain shared office calendars and individual attorney/director calendars in Outlook, partnering with the Firm’s Calendar Group when necessary;
- Demonstrate understanding of calendaring practices;
- Enter attorneys’ billable time as requested according to Firm billing policies and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements;
- Proofread documents for spelling, grammar, punctuation and formatting errors;
- Prepare check requests and coordinate payment to vendors when necessary;
- Prepare expense reports and book travel arrangements;
- Answer phones for attorneys/directors, direct incoming phone calls and greet clients and guests;
- Regular, reliable and punctual on-site attendance;
- Back up secretaries during planned and unplanned absences;
- Take direction and apply corrections to future revisions;
- Partner with attorneys to proactively manage their business development activities;
- Maintain composure and work efficiently and accurately during highly stressful circumstances;
- Demonstrate excellent customer service;
- Build relationships with key staff in client offices, including periodically traveling to client sites;
- Work cordially, cooperatively and productively with Firm employees; and
- Work overtime as needed to complete essential functions.
Management retains the right to add to or change the essential functions of this position at any time.
The following qualifications are required unless otherwise noted:
- High school diploma required; Bachelor’s degree or paralegal certificate preferred;
- Minimum of five years of legal secretary/legal assistant experience;
- Prior litigation experience in California state and federal court is required; appellate experience is preferred;
- Superior customer service skills;
- Strong organizational skills and ability to contribute to streamlining processes;
- Accuracy in grammar, spelling and punctuation;
- Ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment;
- Strong attention to detail;
- Pro-active self-starter with ability to work independently, as well as in a team environment;
- Experience using Microsoft Office (experience using Office 2016 Suite is preferred); and
- Prior experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred.
Meyers Nave is an equal opportunity employer and does not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other category protected by law. Meyers Nave will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.
HOW TO APPLY:
Interested candidates should submit a cover letter and resume by email to firstname.lastname@example.org
Direct applicants only. The Firm is not accepting submissions from recruiters for this position.
Senior Docketing Specialist
Meyers Nave is recruiting for a Senior Docketing Specialist. This is a non-exempt position
reporting to the Director of Administration and is located in the Firm’s Los Angeles office.
ABOUT MEYERS NAVE
Meyers Nave has an exceptional reputation in California as a go-to law firm that clients rely on
to handle their highest profile, most complicated and often most controversial transactions and
litigated matters. Attorneys work in multi-disciplinary teams to help public agencies, private
businesses and non-profit organizations navigate complex local, state and federal laws and
regulations. Meyers Nave was founded over 30 years ago and has grown into a state-wide firm
with approximately 65 attorneys in five locations.
The Senior Docketing Specialist supervises a shared employee and provides direct calendaring
support to Firm personnel.
The position’s essential functions include but are not limited to the following functions:
Direct Calendaring Essential Functions
● Generate daily calendar reports and distribute to secretaries and paralegals;
● Review and analyze Calendar Department inbox;
● Review all relevant documents, such as letters, faxes, email, etc., for changes and/or
additions to calendars as identified;
● Ensure that any discrepancies in calendar dates are appropriately resolved and corrected;
● Assist with periodic audits and proactively respond to underlying issues; and
● Prepare ad hoc reports as requested.
Supervision/Management Essential Functions
● Provide ongoing constructive performance feedback to shared direct report regarding all
aspects of job duties including performance coaching, strategy and training;
● Liaise with attorneys, secretarial staff and other firm departments to:
o Improve understanding of docketing department functions
o Identify efficiencies and improve interdepartmental communication
o Improve effectiveness and accuracy of primary docketing performed by attorneys
and secretary staff
o Provide ongoing firm wide training on law firm docketing best practices
o Trouble shoot, research and resolve errors and other complex docketing questions
● Provide high level analytical assistance regarding changes in laws and procedural
● Oversee the integrity of the docket database, which includes accuracy and compliance
with the Court rules across multiple jurisdictions;
● Create, Review and Update Firm wide Docketing Manual;
● Provide in-depth, detailed, and analytical research on calendar-related issues and
questions and collaborate with Firm personnel to resolve them; and
● Serve as a consultative resource to attorneys, secretaries and paralegals on docketing
questions relating to procedure and best practices.
Overall Essential Functions
● Consistent, predictable, on-site attendance;
● Overtime work as required;
● Maintain composure and work efficiently and accurately during stressful, high-energy
circumstances involving frequently changing circumstances;
● Demonstrate excellent customer support;
● Work cordially, cooperatively and productively with all Firm employees; and
● Other functions as assigned.
Management retains the right to add to or change the duties of this position at any time.
The following qualifications are required:
● Five years’ experience working in a law firm docketing department environment,
● Acute attention to detail;
● Excellent customer service skills and attitude;
● Ability to hear and quickly learn from constructive feedback;
● Ability to productively engage in docketing exchanges with attorneys and staff;
● Ability to produce clear, concise verbal and written communications;
● Self-starter with ability to work independently, as well as in a team environment;
● Ability to effectively prioritize competing time sensitive projects;
● Advanced proficiency with the Compulaw system, including implementation of Outlook
● Strong understanding of civil litigation process including California State and Federal
Jurisdiction rules of court;
The following qualifications are preferred:
● Bachelor of Arts;
● Paralegal certificate; and
● Two years of supervisory experience.
Meyers Nave is an equal opportunity employer and does not discriminate on the basis of any
qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability,
mental disability, medical condition, genetic information, marital status, sex, gender, gender
identity, gender expression, age, sexual orientation, military or veteran status or any other
category protected by law.
HOW TO APPLY:
Interested candidates should submit a cover letter and resume by email
Direct applicants only.
The Firm is not accepting submissions from recruiters for this position.
Job Title: 1260 – Case Coordinator, Legal Division
Requisition ID 1334 – Posted 01/21/2021 – Central Office – Legal Off. – (555 Frankl) – Classified
Who We Are
The San Francisco Unified School District (SFUSD) is the seventh largest school district in California, serving more than 54,000
students who speak more than 44 documented languages across 136 schools in the city of San Francisco every year. We aim for every
student who attends SFUSD schools to discover his or her spark, along with a strong sense of self and purpose, and that all students
graduate from high school ready for college and career, and equipped with the skills, capacities and dispositions outlined in SFUSD’s
Graduate Profile. Every day in our quest to achieve this mission we provide each and every student the quality instruction and equitable
support required to thrive in the 21st century.
What It Means to Work Here
The SFUSD community is unified by our Core Values:
Student-centered: We put students’ needs first
Fearless: We persist through challenges
United: We celebrate and build on each other’s strengths
Social Justice: We stand with those most vulnerable in our community
Diversity-driven: We respect and seek to understand each person
We are also inspired by Vision 2025, which captures our aspirations and vision for the future of public education in San Francisco.
Alongside the District’s strategic plan, Transform Learning. Transform Lives. SFUSD is reimagining how public education will change
over the next decade to meet the dynamic future of San Francisco. As a CORE district, SFUSD is also a leader in critical systems
change for more comprehensive school accountability and innovations that help strengthen the instructional core, which is the
foundation of our strategic plan and Vision 2025.
Who We Want
We want talented people from diverse backgrounds and experiences, who are inspired by our mission steeped in equity, and who are
motivated to unleash our children’s potential. We want people who are strong collaborators,
skilled communicators, problem solvers and who are comfortable in a community of continuous learning.
The Case Coordinator will support the work and mission of the District’s Legal Division which includes the Labor Relations Department
and the Office of Equity. Members of the Legal Division work collaboratively with our clients to implement the District’s strategic plan
through skilled advice, advocacy and effective proactive counsel. Under supervision, the Case Coordinator performs professional
employee relations staff duties, including research, analysis and studies; assists in labor negotiations, grievance processing,
dispute resolution and other employee relations activities; assists in preparing Uniform Complaint and Williams Complaint responses
and other documents; prepares and files pleadings for Special Education matters; and performs related duties as required. This position
reports to the Office Manager of the egal Division.
Assist in the negotiation process by providing information for the Chief Negotiator and serve as note taker.
Under direction, prepare written summaries in narrative, outline or graphic form, and a variety of other tasks related to the
management of cases for the Legal Division.
Manage assigned files, including electronic files, for cases handled by the Legal Division.
Assist with case management related to Special Education, Uniform Complaints, matters filed with the Office of Administrative
Hearings and complaints issued to the District by the California Department of Education.
Manage intake, documentation, timeline and closures of Special Education matters and Williams Complaints.
Assist in preparation of resolutions, legal memoranda, collective bargaining agreements and other documents for submission to
the Board of Education.
Perform related duties and responsbilities, as assigned.
Possession of a Baccalaureate Degree from an accredited college or university. Course work in the social/behavioral sciences or
in public/business administration is preferred.
Substitution: Professional personnel experience performing duties equivalent to those of City class 1280 Employee Relations
Representative must substitute for the required education on a year-for-year basis. (One year of experience will be considered
equivalent to 30 semester or 45 quarter units of college coursework.) Related experience claimed in other City classes must be
documented in accordance with Civil Service Commission Rule 109 to be treated as qualifying.
Required Skills and Abilities:
Ability to draft detailed, high-quality documentation
Excellent verbal and written communication skills and a high level of attention to detail
Ability to manage multiple cases and competing priorities simultaneously
Strong interpersonal skills and the ability to build effective working relationships
Ability to demonstrate and practice cultural humility toward individuals of other cultures and ability to approach learning about
other cultures as a lifelong goal and process.
Ability to work effectively in difficult situations that may involve confidential or sensitive matters
Strong computer skills including proficiency in G Suite, Microsoft Office Suite, and Adobe
Ability to work independently and exercise good judgment
The strongest candidates will have:
Knowledge of San Francisco’s public schools/urban public schools
Experience conducting investigatory intake interviews involving difficult and uncomfortable subjects
Strong analytic and systems thinking
Experience working to work effectively across multiple functions and roles within a complex organization
Knowledge of research techniques, statistical data gathering and presentation; collective bargaining and of dispute resolution,
including mediation, arbitration and fact finding
Understanding of contract administration and maintenance including the principles, practices and procedures of processing
grievances and appeals
Knowledge of state and federal laws and regulations related to Special Education
Ability to understand, interpret and apply appropriate provisions of applicable laws, rules, regulations, resolutions, memoranda of
understanding, and operating procedures.
What We Offer
SFUSD offers a competitive salary of $81,122.08 – $98,560.80 commensurate with experience in a similar position. We offer a
comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending
account options and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their
whole selves to work.
How to Apply
Visit www.careers.sfusd.edu and create a new account to begin your application.
You will be prompted to electronically attach a letter of interest, resume, list of professional references and any applicable
credentials or licenses
Our Human Resources team will then review your entire application to determine your eligibility status and contact you directly
should you move forward in the process
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and
selection process. If education verification is required, information on how to verify education requirements, including verifying foreign
education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements.
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification
from this and future job opportunities with the San Francisco Unified School District.
San Francisco Unified School District programs, activities, and practices shall be free from unlawful discrimination, harassment,
intimidation, and bullying based on actual or perceived race, color, ancestry, national origin, ethnic group identification, age, religion,
marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; or on the
basis of a person’s association with a person or group with one or more of these actual or perceived characteristics. This policy extends
to San Francisco County Office of Education, including community school programs and activities.
For more information about the District’s non-discrimination policy, please review Board Policy 4030