Career Opportunities in Central California

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(September 21, 2021) Legal Secretary - Alameda County Department of Child Support Services

The Alameda County Department of Child Support Services provides quality child support services to parents for the care and well-being of their children. We establish parentage, locate absent parents, establish, and enforce orders for child and medical support, and collect payments. When parents can rely on monthly child support payments, positive outcomes for children increase. We believe the best way to achieve this is to establish partnerships with parents and communities to encourage responsible parenting, family self-sufficiency and child well-being. We value and promote integrity, service excellence, open communication, growth and development, collaboration, and innovation. We are seeking employees who want to part of a dynamic organization, who are committed to our organizational purpose, values and carrying out our mission.

Positions are Full-Time, Monday through Friday; 8:30 a.m. to 5:00 p.m. Onsite work required. Flexible schedule arrangement may be available upon satisfactory completion of probationary period.  Fully benefited positions including Medical/Dental Plans, Defined Pension Plan, Deferred Compensation Plans, Paid Vacation, Paid Sick Leave, Holiday Pay, Paid Float Days, Flexible Spending Accounts, elective insurance coverages, and more.

Open Date: 9/17/2021

Filing Deadline: 10/11/2021 5:00 p.m.

Number of Vacancies: 1-3

Location: Pleasanton, CA  94588

Applications are welcomed at the Alameda County Job Aps Portal:

https://jobapscloud.com/Alameda/sup/bulpreview.asp?R1=21&R2=1240&R3=01

Alameda County does not accept resumes or CVI as a substitution for a properly completed County Application through Job Aps. 

Responsibilities Include:

  1. Produce and transcribe a variety of legal documents which may include transcription of recorded statements and interviews.  Record, upload and transfer digital media.
  1. Prepare legal documents which may include briefs, orders, motions, petitions, information, subpoenas, affidavits, pleadings, requests for discovery, contracts, reports, memos, forms, editable computer files, witness and client interviews and correspondence from transcription, rough draft, oral instruction, and dictation.
  1. Create and edit documents, spreadsheets, presentations, and other correspondence of a general and confidential nature through oral and written instructions. 
  1. Compose routine correspondence regarding the status of a particular case or action. 
  1. Respond to inquiries made in person, in writing, and over the telephone, relaying accurate and timely information to staff, court personnel, judges, witnesses, clients, and the public.  Exercise judgement, discretion, and confidentiality in providing information requested.
  1. Set up, organize, and maintain attorney files, trial binders, and index for quick reference; close court ordered dismissed cases, notify all concerned parties, and prepare for storage. 
  1. Review and revise legal documents for correctness and completeness; file legal documents with court clerks and obtain judge’s signature, if necessary, on court orders and pleadings in a timely manner; schedule hearing dates; send necessary copies to persons involved.
  1. Prepare briefs and file in the Superior Court, California Court of Appeals and California Supreme Court.
  1. Research applicable code sections; review relevant subject matter.  Provide other research support as requested. 
  1. Maintain control records of activities as required, including work received, status of work in progress, work completed; prepare statistical summaries of work activity.
  1. Operate office equipment such as computer, copier, scanner, fax machine; act as relief telephone operator.  Act as resource for, and assist attorneys, social workers, and investigators in using software applications and office equipment.
  1. Maintain and extract appropriate data from a large database of information.
  1. Separate and route incoming mail; receive and charge out supplies.
  1. Provide back-up assistance to other support staff as requested.
  1. Assist with office duties such as ordering and organizing supplies and equipment, coordinating building services, and serving as a point of contact with other County departments and service providers.

Knowledge of:

  • Legal terminology, general legal forms, and documents.
  • Business English usage, grammar, spelling, vocabulary, and punctuation.
  • Modern and law office practices, procedures, and equipment.
  • Alphabetical and numerical sequences used in filing.
  • Proper telephone etiquette and procedures.
  • Functions of the Office of the Public Defender or Department of Child Support Services as applicable.
  • Microsoft Outlook, Word, PowerPoint, and Excel.
  • Applicable practice terminology, statutes, and court rules.

Ability to:

  • Identify and correct Basic English usage errors in documents.
  • Prepare legal documents from general instructions.
  • Organize and maintain legal files and records.
  • Plan and organize.
  • Make decisions and use good judgement.
  • Analyze and problem solve.
  • Work independently in the absence of specific instructions. 
  • Demonstrate interpersonal sensitivity.
  • Communicate effectively orally and in writing.
  • Compose correspondence independently.

Special Requirement: Must Type 60 WPM from clear copy; certification required.

See Online posting for minimum qualifications of experience and/or education.

Contact: Carol.Brookens@acgov.org  925-468-9021.

Applicants must direct all applications through the Jobaps portal listed above.

(September 7, 2021) Trusts and Estates Litigation Legal Assistant

Temmerman, Cilley & Kohlmann, LLP, a preeminent trust & estates firm with offices in Santa Clara and Contra Costa Counties, seeks a legal assistant to provide support to attorneys in planning and administration in our San Jose office. Responsibilities include:

  • Transcription and/or drafting correspondence, pleadings, memos;
  • Provide comprehensive administrative support;
  • Initiate, draft, edit and finalize correspondence, reports and other materials as requested;
  • Proofread all work including correspondence, memoranda, and other legal documents;
  • Manage and coordinate daily calendar, including scheduling meetings, hearings;
  • Calendar critical deadlines and meetings;
  • Manage administrative duties including but not limited to arranging conference calls, meetings, maintaining paper and electronic files, as well as handling photocopying, scanning, and faxing;
  • Establishing and maintaining calendar and deadline reminder systems, opening new files, maintaining all client and general files, preparing files to be closed;
  • Interact with and respond to clients in a timely and professional manner, whether in person or through email or calls;
  • Ability to work collaboratively in a team environment.
  • Ability to work independently, shift focus, adapt to changing priorities, and maintain composure in high pressure situations.
  • Excellent interpersonal, organizational, planning, verbal and written communication skills.
  • Ability to manage highly confidential information with professionalism and discretion.

JOB KNOWLEDGE, SKILLS AND ABILITIES

Familiarity with the following programs will be helpful: Microsoft suite, Word Perfect, Time Matters, and Timeslips.

Please email your resume and cover letter to: gdunson@tcklawfirm.com.

(September 2, 2021) Receptionist/Legal Assistant

Premier Personal Injury law firm located in downtown San Jose is recruiting for a receptionist/legal assistant.  The position requires a minimum of 1 year of legal experience working as a receptionist/legal/administrative assistant in a law firm as well as college credits.

Exceptional verbal and written communication skills and professional telephone etiquette required.  Bilingual (Spanish/English) preferred but not required. Excellent opportunity for the right candidate who excels in a professional but congenial environment and who is interested in a career in the legal field.  The right candidate must possess a flexible “can-do” attitude as well as empathy and compassion for our clients. 

Job duties require the ability to answer phones and route calls efficiently.  Prepare and maintain conference rooms and ensure rooms availability as needed.  Manage all incoming mail and packaging needs, including opening, scanning and distributing incoming mail and packages and taking out all outgoing mail on a daily basis.

Familiarity with standard office equipment (phone system, copy machine, printer, postage machine, etc.) as well as technology including Google, MS Office, and Outlook.  Familiarity with standard filing, indexing and processes.  Open new files and compile new case data. Legal assistant tasks will be assigned in pre-litigation and litigation matters.  Training will be provided in the firm’s practice and procedures to provide clerical support to office manager, senior legal assistants and paralegals in interesting, complex cases.  

Maintain stock of coffee/tea supplies, water station and snacks.  Maintain office equipment, including resupplying paper, ink and toner as needed. Maintain and order office supplies on an as-needed basis.

Provide administrative support to office manager to help run the office efficiently.  Ability to maintain high levels of confidentiality and protect sensitive information.  

Position is full-time Monday-Friday 8:30 a.m. to 5:00 p.m. Benefit package includes medical/ dental and HSA account, 401K (after one year), vacation and holiday pay.

Please note that our firm requires that all employees who physically enter the workplace be fully vaccinated for COVID-19.

Interested applicants may send resumes to j_m_pereyra@yahoo.com.

(August 16, 2021) Payroll/Benefits Specialist – Berkeley, CA

Mid-sized education law firm with statewide practice representing school and community college districts seeks a Payroll/Benefits Specialist. We seek a candidate with at least five years of payroll experience and at least two years of experience administering benefit plans.

Essential duties and responsibilities include:

Manage payroll and benefits administration
Handle duties related to managing insurance plan elections, 401(k) and flexible spending accounts
Ensure timely processing of all new hires, promotions, transfers and terminations in the Firm’s payroll and HRIS.
Prepare payroll journal entries and upload to Firm’s accounting system.
Administer leaves of absences and assist with preparing and sending paperwork.
Configure, generate, and deliver standard and ad-hoc reports from the HRIS.
Act as subject-matter expert for the HRIS, including configuring and maintaining system modules and act as the main point of contact for employee questions.

Qualifications include:

Ability to act in a professional manner at all times and maintain confidential information
Ability to work efficiently to create an accurate and timely work product
Ability to listen, comprehend, and take appropriate action
Identify problems and effective solutions
Ability to accept new challenges while being adaptable to change
Demonstrate good judgment and problem solving skills
Ability to work overtime, as needed
Associate’s degree in Accounting, Business Administration or related field preferred
High school diploma or GED and two years of related experience in lieu of degree
5 years of payroll experience required, including experience with payroll and HRIS’ such as Paycom, Paychex or ADP
Knowledge of federal and state wage and hour laws
Strong computer proficiency with the Microsoft Office Suite of products, including Outlook, Word, and Excel; experience working with and manipulating PDFs
2 years of benefits administration experience required; knowledge of leave of absence administration preferred
Law firm experience preferred

Due to COVID-19, this position is temporarily remote.

Please send cover letter and resume to: Dannis Woliver Kelley at 444 W. Ocean Boulevard, Suite 1070, Long Beach, CA 90802 or StaffRecruiting@dwkesq.com.