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(June 19, 2020) Part-Time Administrative Assistant (Oakland)

Boutique law firm dealing in Estate Planning, Probate, Trust Administration and related litigation as well as Tax Law is looking for a part-time administrative assistant to start right away.  Successful candidate will work on Tuesdays, Wednesdays, and Fridays from 9 a.m. to 5 p.m.

General Responsibilities:

  • Create a welcoming and professional environment for clients, vendors, and other guests
  • Answer incoming phone calls, check voicemails, and take messages and forward to appropriate recipients
  • Sort mail and incoming faxes
  • Prepare mail log for incoming mail, including faxes, and send to attorney, paralegal and/or legal secretary via email.
  • Inventory, order, and manage office supplies.
  • Prepare simple correspondence to clients, courts, and others.
  • Open new client files, scan documents, file away document in client physical and electronic files
  • Schedule appointments
  • Create reminders on Outlook calendar to follow up on pending tasks only (excludes hearings, deadlines, and related reminders)
  • Help with any other office tasks as assigned

Required Skills:

  • Experience working in a legal office and experience with probate/trusts is a plus
  • Familiarity with using naming systems for electronic records and ability to accurately sort electronic documents 
  • Excellent client relation skills and ability to maintain calm and professional demeanor
  • Effective verbal and written communication skills
  • Excellent organization skill, attention to detail, and ability to manage multiple tasks
  • Ability to work well in a small team environment
  • Ability to effectively work independently
  • Positive attitude with an ability to adapt to rapidly changing needs and conditions
  • Technology proficient 

Preferred Skills:

  • Experience using Microsoft Office and Clio Client Manager
  • Experience mailing and filing legal notices/documents

Dependent upon experience

Submit resume and cover letter to Travis Floyd,