Career Opportunities in Central California

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(June 17, 2021) Legal Assistant

Trusts and Estates Litigation Legal Assistant in a deadline-driven, team-oriented environment.

Temmerman, Cilley & Kohlmann, LLP, a preeminent trust & estates firm with offices in Santa Clara and Contra Costa Counties, seeks a legal assistant to provide support to attorneys in planning and administration in our San Jose office. Responsibilities include:

Transcription and/or drafting correspondence, pleadings, memos;
Provide comprehensive administrative support;
Initiate, draft, edit and finalize correspondence, reports and other materials as requested;
Proofread all work including correspondence, memoranda, and other legal documents;
Manage and coordinate daily calendar, including scheduling meetings, hearings;
Calendar critical deadlines and meetings;
Manage administrative duties including but not limited to arranging conference calls, meetings, maintaining paper and electronic files, as well as handling photocopying, scanning, and faxing;
Establishing and maintaining calendar and deadline reminder systems, opening new files, maintaining all client and general files, preparing files to be closed;
Interact with and respond to clients in a timely and professional manner, whether in person or through email or calls;
Ability to work collaboratively in a team environment.
Ability to work independently, shift focus, adapt to changing priorities, and maintain composure in high pressure situations.
Excellent interpersonal, organizational, planning, verbal and written communication skills.
Ability to manage highly confidential information with professionalism and discretion.

JOB KNOWLEDGE, SKILLS AND ABILITIES

Familiarity with the following programs will be helpful: Microsoft suite, Word Perfect, Time Matters, and Timeslips.

Please email your resume and cover letter to: gdunson@tcklawfirm.com.

(June 2, 2021) Legal Secretary- San Francisco

Hersh FamilyLaw Practice, P.C. has an immediate opening for a legal secretary. Candidates
should possess strong client services skills, be able to work well under pressure in a fast-paced
environment, and be detail oriented.

Excellent computer skills are a must, including advanced proficiency with MS Outlook, Word,
Excel, and Adobe. Candidates must also have outstanding communication skills, as s/he will be
speaking with clients, judges, attorneys, court staff, and other professionals on a regular basis.
Responsibilities include:

• Heavy calendaring duties, including calendaring meetings, deadlines, hearings, and
depositions;
• Meeting and speaking with clients to obtain information and documents;
• Drafting and formatting correspondence and pleadings;
• Maintaining paper and electronic files for use at hearings and trials;
• Assist paralegals with preparing Judicial Council forms for filing with Court;
• Coordinate court filings with paralegals and arrange documents for e-filing or service via
messenger;
• Assisting attorneys with hearing and trial preparation, and additional tasks as necessary;
• Other secretarial/administrative/paralegal tasks as assigned;
• Notary commission a plus.

Previous family law or litigation experience preferred. Our firm offers a collegial environment.
We provide employees with medical, dental, and life insurance, 401(K) plan participation after 1
year of employment, and additional benefits.

Our employees are currently working remotely; hired candidates will be initially trained via
Zoom or in person in our FiDi office, following strict social distancing guidelines. Hired
candidates are expected to work remotely following the initial training until a time when our
office partially or fully reopens.

Please submit a cover letter and resume to Javier Morelos (jmorelos@hflp.com) for
consideration for this position. All inquiries will be kept confidential.

(May 28, 2021) Legal Secretary

Downtown San Francisco law firm is seeking an experienced candidate with the ability to work for busy attorneys. Qualified candidates must have knowledge of federal and state court rules; excellent typing, spelling, grammar and organizational skills; the ability to handle multiple tasks; willingness to take initiative and work with limited supervision. Please reply with the following: Resumé and Cover Letter. Email address for responses is careers@sideman.com.

(May 25, 2021) Legal Assistant- County of Contra Costa

Please click here to see the job posting. 

(May 24, 2021) Litigation Legal Assistant

McManis Faulkner, a Premier South Bay law firm, seeks a Full-Time Legal Assistant with 3+ years of experience to join our team of dedicated professionals.  The ideal candidate will be familiar with litigation procedures in state and federal courts, document management, e-discovery, calendaring, strong organizational skills, and be able to work in a team setting. Competitive salary and excellent benefits, including medical, dental, vision, life insurance, 401k, and paid parking.  Email cover letter and resume to creeves@mcmanislaw.com

(May 19, 2021) Legal Secretary

Position: Legal Secretary

Classification: 4

Weinberg, Roger & Rosenfeld is seeking an experienced and knowledgeable legal secretary who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a very busy desk. Prioritizing is a must.

Minimum Requirements:

  • 7 – 10 years legal secretary experience.
  • Excellent word processing skills, including ability to generate TOC and TOA.
  • High level of expertise with Word, Excel, Legal Solutions, Outlook.
  • Familiarity with state and federal court rules.
  • Experience with e-filing in both state and federal courts.
  • Proven experience in supporting at least 3 attorneys efficiently.

Job Duties:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to:

  • Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
  • Preparation and processing of pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
  • Operates standard office equipment, including computer, copier, typewriter, digital transcription, transcription machine, facsimile, telephone and velobinding equipment.
  • Must be proficient in Microsoft Office and navigating various court and other websites.
  • Interacts responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
  • May be requested to screen calls and record messages.
  • Route outgoing mail to specific delivery service for timely delivery.
  • Utilizes master calendar and docket systems to obtain information. Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
  • Prepares ‘Blue Sheet’ for new file opening with information provided by attorney.
  • Maintains client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately.
  • May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed. All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure. If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
  • May be required to provide ‘incidental’ training for the same or other classifications. Consistent with the collective bargaining agreement.
  • Make complex travel arrangements.

Knowledge Skills and Abilities Required:

  • Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney’s direction.
  • Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
  • Ability to perform arithmetic calculations when verifying calculations on forms and documents.
  • Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting.
  • Knowledge and ability to research state and federal court rules.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
  • Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
  • Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
  • Ability to efficiently operate standard office equipment including computer, copier, typewriter, transcription machine, facsimile, telephone systems, digital transcription and scanners for portable digital files (pdf).
  • Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
  • Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
  • Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

 If interested in applying, please contact:  Jennifer Calhoun, Weinberg, Roger & Rosenfeld,

1375 55th Street, Emeryville, CA 94608, Phone (510) 337-1001, Email: jcalhoun@unioncounsel.net.

(May 19, 2021) Legal Secretary - Silicon Valley

Legal Secretary – Silicon Valley Job Posting

(May 19, 2021) City of San Francisco Paralegal

The San Francisco City Attorney’s Office is looking a paralegal to join its Children and Family Services Team, to support juvenile dependency work and  serve as back up for conservatorship work.

The Child and Family Team represents and advises the Family and Children Services Division of the Human Services Agency (HSA) in juvenile court dependency proceedings. This team works with protective services workers in court to protect the interests of San Francisco children who are abused or neglected by their parents, caretakers or guardians. In addition, the
team represents the Public Conservator in mental health conservatorship proceedings.

Paralegals work under the direction of attorneys, and provide a variety of
paraprofessional legal duties in a fast-paced, high-volume litigation practice. This position requires excellent verbal and written communication skills, the ability to analyze problems and use independent critical thinking to resolve them, attention to detail and high-quality work product; the ability to perform detailed analytical work efficiently and with accuracy; initiative, and strong collaboration skills. The candidate is expected to manage multiple tasks and
deadlines simultaneously, accept written and oral direction, accurately prioritize projects, and interact respectfully and effectively with Team attorneys and secretaries, office personnel, court personnel, client representatives, vendors, representatives of other governmental departments/entities, and the general public. The responsibilities listed below are representative
of the range of duties assigned and are not intended as an exhaustive list.

RESPONSIBILITIES:
• Providing legally required notice to parents in dependency cases where HSA is seeking to terminate parental rights in order to free a child for adoption or in case where they are seeking to establish a legal guardianship.
• Appear in court  to handle the .26 (“Notice”) calendar.
• Ability to assess case to determine whether to bring the in the City Attorney Investigations division to help locate a parent for service.
• Ability to assess case to determine whether to bring in an outside process server to effect service of a parent who may be incarcerated or may live far way. • Prepare motions for findings of Due Diligence for court, documenting efforts to locate a missing parent.

• Ability to communicate effectively with clients, attorneys – both city attorneys and opposing counsel – and the court about cases pending before the court.
•  Make court appearances on certain cases.
• Responsible for creating, organizing and maintaining case-specific databases. • Coordinate with attorneys, investigators, paralegals, legal assistants, secretaries, and others and effectively communicate with respect to assignments, workloads, status, and performance.
• Assist in preparing motions by gathering exhibits, preparing and managing declarations, and fact and legal cite checking briefs and supporting documents using both Blue Book and California styles.
• Assist in drafting and reviewing subpoenas, all forms of discovery documents, legal memoranda and correspondence.
• Assist with discovery, including electronic discovery, and the organization, case management, collection, review strategy, and production of documents obtained from litigants and City departments; prepare privilege logs.
• Organize, review, search and prepare documents, exhibits, transcripts and other materials for use during investigations, discovery, hearings, and trials. • Will also serve as back up for juvenile dependency. Some duties may include redacting documents received from clients; performing personal service on parents, executing due diligence declarations, processing appeals checks for social workers in adoption cases, and ensuring Indian Child Welfare Act compliance.

MINIMUM QUALIFICATIONS
• Paralegal certificate from an ABA-approved program, or other significant work
experience such that statutory requirements are satisfied (Bus. & Prof. Code § 6450 compliant).
• Minimum 5 years of litigation or transactional experience as a paralegal or legal assistant.

DESIRED QUALIFICATIONS
• Bachelor’s degree from an accredited college or university.
• Working knowledge of legal procedures, legal terminology and court rules.
• Adept in Microsoft Office Suite, with a focus on Excel.
• Experience with Adobe Professional, Panoramic, TextMap, Concordance, Eclipse, CaseMap Trial Director, or other similar software.

To apply for this position, please send your resume and cover letter to Colleen Dietterle, Manager of Legal Support and Administrative Services, at: colleen.dietterle@sfcityatty.org

(May 11, 2021) Paralegal

Job Description

A Family Law office is looking for a full-time, 8 a.m.-5 p.m., Legal Assistant/Paralegal to work with multiple attorneys and paralegals in our office. A minimum of 4 years of legal experience is required and experience in Family Law is a plus. Our office also does some Civil Law. We are a very busy and fast-paced office; we need a person who can jump right in.
Job duties and qualifications will include but are not limited to:
• Knowledge of Santa Clara County, San Mateo County, Santa Cruz County, and Hayward County filing procedures and courthouses
• Daily calendar for court hearings, client meetings, and deadlines
• Preparation of legal forms, pleadings, and declarations
• Experience with Microsoft Word, Excel, Outlook, and WordPerfect
• Experience with One Legal e-filing procedures
• Excellent written and verbal communication skills
• Daily e-mails and telephone calls with other attorneys, clients, and court staff
• Experience with Essential Forma and Interbill is a plus

Contact: Joseph Camenzind, Esq.
Law Office of Joseph Camenzind IV
joseph@josephcamenzindlaw.com

(May 10, 2021) Personal Injury Attorney

Job Description

The Scranton Law Firm is a well-established plaintiff’s personal injury law firm located in Concord. The Scranton Law Firm has been helping victims of car accidents, motorcycle accidents, and other injury accidents in California for over 45 years. Our personal injury lawyers have been offering free legal consultations from day one, because we believe a potential client should know exactly what they are getting into with a personal injury lawsuit. This is a fast-paced office environment with an awesome team of experienced professionals that sincerely care about our clients and each other. Leadership’s philosophy is we are working to live and NOT we live to work, thus a high emphasis is placed upon maintaining a healthy work and life/family balance. The firm has helped several associates grow their careers from entry level positions to experience Legal Professionals and foster a promote from within mentality.

Our Law Firm’s Core Values Are:

  • Quality in our work and quality in our relationships. We are perceived as a top quality and caring law firm.
  • We show respect for our clients.
  • We show respect for each other.
  • We are caring and compassionate in all we do.
  • We achieve meaningful results for our clients.

Job Summary:

Mid-sized Concord law firm has an immediate opening for an experienced Plaintiff Personal Injury Attorney to manage large case load and small team.

What You Will Do:

  • Fact gathering and investigation into liability, causation, and damage analysis.
  • Preparing demand letters.
  • Propounding and responding to written discovery.
  • Taking and defending depositions.
  • Drafting meeting and confer letters.
  • Drafting and arguing ex parte applications and motions, including discovery motions.
  • Negotiating claim settlements.
  • Attending and representing clients in court hearings, depositions, meditations, arbitration, and trials.

What It Takes To Be Successful:

Candidates must have 5+ years of experience handling personal injury cases from inception to trial. A motivated individual that thrives on settling cases that result in positive outcomes for our clients will be very prosperous in this role.

Required Skills/Abilities:

  • Strong leadership and communication skills.
  • Intermediate computer skills.
  • Spanish is a big plus.

Benefits & Perks:

  • Competitive Salary: $120k+ Base salary and discretionary bonus structure based upon obtainable revenue goals.
  • Hours M-F 8:00 am – 5:00 pm
  • Medical / Dental / Vision / Life Insurance
  • 401(k)
  • Paid time off
  • Free Snacks and Beverages Everyday

To Apply

If you are interested in joining our team, please send your resume, a cover letter, and salary requirements to be considered. We look forward to hearing from you!

EEO Statement
Scranton Law Firm is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.”

About Scranton Law Firm

Scranton Law Firm is one of California’s premier plaintiffs law firms. With over 45 years of experience, $500 million collected and a win rate of over 98% of our clients’ cases – we have a track record of extraordinary results.

Scranton Law Firm’s primary focus is fighting insurance companies for people injured in accidents. We will also investigate, analyze and pursue opportunities that leverage our core competencies in securing the rights of people being taken advantage of by large corporations. We deliver the highest quality of service to our clients through aggressive representation, thorough analysis, and management of each case.

Scranton Law Firm’s key asset is its team members. The hallmark of the firm is talented, loyal, enthusiastic, knowledgeable, motivated people who understand and operate on the principles of dignity and respect. The team will experience the highest level of morale of any place they have ever worked. The result will be an extremely efficient legal and administrative service provided by a caring and competent team. We expect to be perceived as a top quality trusted and caring law firm within the legal industry.

Job Type: Full-time

Pay: $120,000.00 – $140,000.00 per year

(May 10, 2021) Legal Case Manager

Job Description

The Scranton Law Firm is a well-established plaintiff’s personal injury law firm located in Concord. The Scranton Law Firm has been helping victims of car accidents, motorcycle accidents, and other injury accidents in California for over 45 years. Our personal injury lawyers have been offering free legal consultations from day one, because we believe a potential client should know exactly what they are getting into with a personal injury lawsuit. This is a fast-paced office environment with an awesome team of experienced professionals that sincerely care about our clients and each other. Leadership’s philosophy is we are working to live and NOT we live to work, thus a high emphasis is placed upon maintaining a healthy work and life/family balance. The firm has helped several associates grow their careers from entry level positions to experience Legal Professionals and foster a promote from within mentality.

Our Law Firm’s Core Values Are:

  • Quality in our work and quality in our relationships. We are perceived as a top quality and caring law firm.
  • We show respect for our clients.
  • We show respect for each other.
  • We are caring and compassionate in all we do.
  • We achieve meaningful results for our clients.

Job Summary:

Mid-sized Concord law firm has an immediate opening for an experienced Personal Injury Legal Assistant/Case Manager. The legal assistant is a critical role at our firm. We count on the legal assistant to be the first impression of our intake process and forecast the excellent experience they will receive during the legal process. This role requires excellent communication skills and the ability to empathize with each client’s situation. Our legal assistants are tasked with getting clients medical treatment they require and ensuring we track the client through their healing process. During that time, the legal assistant is to gather all physical evidence, witness statements, and pertinent details of the case.

It is our philosophy that the medical providers we work with should be equally informed of developments in any given case as it relates to our client’s treatment. Legal assistants are provided a case coordinator to help with day-to-day tasks and records.

What You Will Do:

  • Interviews potential client to evaluate their claim situation
  • Retains clients and open cases
  • Maintains prompt communication with clients to confirm treatment status
  • Communicates to client any updates
  • Confirms treatment plan with healthcare providers
  • Negotiates with adjusters and defense counsel
  • Trains and manages case coordinator effectively
  • Write settlement demand letters and manage the negotiations
  • Negotiates settlement terms
  • Negotiates medical and other liens at time of disbursement

What It Takes to Be Successful:

  • 5+ years of personal injury experience
  • College graduate with a two-year degree, four year preferred
  • Extensive experience writing demands
  • Negotiating with insurance adjusters
  • Negotiating medical liens
  • Explaining to our clients their legal options
  • Excellent verbal and written communication skills
  • Excellent organizational skills and attention to detail
  • Strong interpersonal and customer service skills
  • Ability to work independently, manage large workloads, and keep deadlines
  • Self-starter with the ability to prioritize tasks and work with minimal supervision
  • Understanding of legal software and willingness to learn new programs
  • Ability to function well in a high-paced and at times stressful environment
  • Proficient with Microsoft Office Suite or related software

Required Skills/Abilities:

  • Personal Injury experience
  • CASEpeer Knowledge plus (or similar software)
  • Experience leading a team
  • Spanish is a big plus

Benefits & Perks:

  • Competitive Salary: $35 – $45 per hour
  • Hours M-F 8:00 am – 5:00 pm
  • Medical / Dental / Vision / Life Insurance
  • 401(k)
  • Paid time off
  • Free Snacks and Beverages Everyday

To Apply

If you are interested in joining our team, please send your resume and a cover letter to be considered. We look forward to hearing from you!

EEO Statement

Scranton Law Firm is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.”

About Scranton Law Firm

Scranton Law Firm is one of California’s premier plaintiffs law firms. With over 45 years of experience, $500 million collected and a win rate of over 98% of our clients’ cases – we have a track record of extraordinary results.

Scranton Law Firm’s primary focus is fighting insurance companies for people injured in accidents. We will also investigate, analyze and pursue opportunities that leverage our core competencies in securing the rights of people being taken advantage of by large corporations. We deliver the highest quality of service to our clients through aggressive representation, thorough analysis, and management of each case.

Scranton Law Firm’s key asset is its team members. The hallmark of the firm is talented, loyal, enthusiastic, knowledgeable, motivated people who understand and operate on the principles of dignity and respect. The team will experience the highest level of morale of any place they have ever worked. The result will be an extremely efficient legal and administrative service provided by a caring and competent team. We expect to be perceived as a top quality trusted and caring law firm within the legal industry.

Job Type: Full-time

Pay: $35.00 – $45.00 per hour

(May 10, 2021) Legal Case Coordinator for Personal Injury Firm

Job Description

The Scranton Law Firm is a well-established plaintiff’s personal injury law firm located in Concord. The Scranton Law Firm has been helping victims of car accidents, motorcycle accidents, and other injury accidents in California for over 45 years. Our personal injury lawyers have been offering free legal consultations from day one, because we believe a potential client should know exactly what they are getting into with a personal injury lawsuit. This is a fast-paced office environment with an awesome team of experienced professionals that sincerely care about our clients and each other. Leadership’s philosophy is we are working to live and NOT we live to work, thus a high emphasis is placed upon maintaining a healthy work and life/family balance. The firm has helped several associates grow their careers from entry level positions to experience Legal Professionals and foster a promote from within mentality.

Our Law Firm’s Core Values Are:

  • Quality in our work and quality in our relationships. We are perceived as a top quality and caring law firm.
  • We show respect for our clients.
  • We show respect for each other.
  • We are caring and compassionate in all we do.
  • We achieve meaningful results for our clients.

Job Summary:

Mid-sized Concord law firm has an immediate opening for a full-time Case Coordinator. The preferred candidate is professional, detail-oriented, reliable, and courteous. Must have ability to multi-task, prioritize workload and take initiative. Ability to follow-through on assigned responsibilities and tasks is a must. This is a fast-paced office environment with an awesome team of experienced professionals that sincerely care about our clients and each other.

What You Will Do:

  • Order medical and billings records, police reports, and other supporting documentation in preparation of settlement demand
  • Request auto policy limits, property damage estimates and photographs, and other pertinent information
  • Organizes, reviews, summarizes and prepares medical records, wage loss information and other documentation for settlement demand
  • Composes and types routine correspondence; proofreads and edits various documents
  • Prepares outgoing mail and correspondence, including e-mail and faxes
  • Data entry, copying, scanning, filing, and answering phones

What It Takes To Be Successful:

  • 2+ years Legal work experience required
  • College graduate with a two-year degree, four year preferred
  • Experience with and working knowledge of the principles and practices of office administration
  • Strong computer skills
  • Proficient in commonly used software
  • Well spoken
  • Personable
  • Ability to multitask
  • Spanish speaking a plus

Required Skills/Abilities:

  • Strong verbal and written communication skills
  • Strong interpersonal and customer service skills
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Strong analytical and problem-solving skills
  • Ability to function well in a high-paced and at times stressful environment
  • Proficient with Microsoft Office Suite or related software
  • Basic understanding of administrative and clerical procedures and systems

Benefits & Perks:

  • Competitive Salary: $19.00 – $21.00 per hour
  • Hours M-F 8:00 am – 5:00 pm
  • Medical / Dental / Vision / Life Insurance
  • 401(k)
  • Paid time off
  • Free Snacks and Beverages Everyday

To Apply

If you are interested in joining our team, please send your resume, a cover letter, and take the Indeed Assessments to be considered. We look forward to hearing from you!

EEO Statement
Scranton Law Firm is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.”

About Scranton Law Firm

Scranton Law Firm is one of California’s premier plaintiffs law firms. With over 45 years of experience, $500 million collected and a win rate of over 98% of our clients’ cases – we have a track record of extraordinary results.

Scranton Law Firm’s primary focus is fighting insurance companies for people injured in accidents. We will also investigate, analyze and pursue opportunities that leverage our core competencies in securing the rights of people being taken advantage of by large corporations. We deliver the highest quality of service to our clients through aggressive representation, thorough analysis, and management of each case.

Scranton Law Firm’s key asset is its team members. The hallmark of the firm is talented, loyal, enthusiastic, knowledgeable, motivated people who understand and operate on the principles of dignity and respect. The team will experience the highest level of morale of any place they have ever worked. The result will be an extremely efficient legal and administrative service provided by a caring and competent team. We expect to be perceived as a top quality trusted and caring law firm within the legal industry.

Job Type: Full-time

Pay: $19.00 – $21.00 per hour

(May 6, 2021) Policy Analyst for the Legal Division at The Legal Division at SFUSD

The Legal Division at SFUSD invites you to apply for a vacancy in our division: 1809 Educational Policy Analyst.  As a Policy Analyst for the Legal Division, you will become part of the SFUSD community. Our Core Values guide our work and inform our mission:

Student-centered: We put students’ needs first
Fearless: We persist through challenges
United: We celebrate and build on each other’s strengths
Social Justice: We stand with those most vulnerable in our community
Diversity-driven: We respect and seek to understand each person

We want talented people from diverse backgrounds and experiences, who are committed to and will champion our Core Values, are inspired by our mission steeped in equity, and who are motivated to unleash our children’s potential. We want people who are strong collaborators, skilled communicators, problem solvers and who are comfortable in a community of continuous learning.

The Policy Analyst will perform difficult and complex administrative and management duties in relation to District records management, retention and production. A key responsibility of this position is responding to public records requests for all District departments. This position also assists with processing a variety of legal documents. 

Please contact Christine Gregory, Legal Division Office Manager, @ gregoryc@sfusd.edu with questions about this posting.

(April 29, 2021) City of Vallejo - Paralegal

The City of Vallejo is accepting applications for its Paralegal position.  The application period is scheduled to close on Monday, May 17th, unless an extension is requested.

Attached is the job bulletin that is on the city website and below is the link that they would like candidates to use to apply:

https://www.governmentjobs.com/careers/vallejo/jobs/3051054/paralegal?pagetype=jobOpportunitiesJobs

 

(April 1, 2021) Legal Secretary

Weinberg, Roger & Rosenfeld is seeking an experienced and knowledgeable legal secretary who is highly organized, detail-oriented, self-motivated, professional, reliable and able to efficiently multi-task a very busy desk. Prioritizing is a must.

Minimum Requirements:

  • 7 – 10 years legal secretary experience.
  • Excellent word processing skills, including ability to generate TOC and TOA.
  • High level of expertise with Word, Excel, Legal Solutions, Outlook.
  • Familiarity with state and federal court rules.
  • Experience with e-filing in both state and federal courts.
  • Proven experience in supporting at least 3 attorneys efficiently.

Job Duties:

Essential functions are primarily job duties that the employee must be able to perform unassisted or with some reasonable accommodation made by the employer.

Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to:

  • Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents.
  • Preparation and processing of pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
  • Operates standard office equipment, including computer, copier, typewriter, digital transcription, transcription machine, facsimile, telephone and velobinding equipment.
  • Must be proficient in Microsoft Office and navigating various court and other websites.
  • Interacts responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
  • May be requested to screen calls and record messages.
  • Route outgoing mail to specific delivery service for timely delivery.
  • Utilizes master calendar and docket systems to obtain information. Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders.
  • Prepares ‘Blue Sheet’ for new file opening with information provided by attorney.
  • Maintains client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately.
  • May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed. All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure. If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided.
  • May be required to provide ‘incidental’ training for the same or other classifications. Consistent with the collective bargaining agreement.
  • Make complex travel arrangements.

Knowledge Skills and Abilities Required:

  • Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney’s direction.
  • Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
  • Ability to perform arithmetic calculations when verifying calculations on forms and documents.
  • Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting.
  • Knowledge and ability to research state and federal court rules.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
  • Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
  • Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
  • Ability to efficiently operate standard office equipment including computer, copier, typewriter, transcription machine, facsimile, telephone systems, digital transcription and scanners for portable digital files (pdf).
  • Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
  • Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
  • Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

If interested in applying, please contact:  Jennifer Calhoun, Weinberg, Roger & Rosenfeld,

1375 55th Street, Emeryville, CA 94608, Phone (510) 337-1001, Email: jcalhoun@unioncounsel.net.

(March 3, 2021) Litigation Secretary, Part-Time (Northern CA - Palo Alto)

Palo Alto sole practitioner Jeffrey A. Baruh, Baruh Law PC, seeks an experienced litigation secretary for part-time work; 15 – 20 hours week divided over 3 days (e.g., Tuesday, Wednesday & Friday).

Must have at least 7 years of civil litigation experience. Baruh Law represents clients [both plaintiffs and defendants] in a broad range of cases, many complex, predominantly in state court, but some federal court matters, occasional appeals (two currently pending), and lots of mediations and arbitrations. Transcribing dictation and proficiency formatting final drafts of pleadings, motions, briefs, etc. for filing and with e-filings and preparation of TOC/TOA essential.

Litigation Legal Secretary Responsibilities Include
• Preparing, revising, and formatting legal documents
• Managing attorney schedule and calendar
• Knowledge of state and federal court deadlines
• Proficiency with Court Rules regarding format, filings, service
• 7+ years of experience as a litigation legal secretary
• Proficient with the Microsoft Office suite including Word, Excel and Outlook
• Excellent written, verbal and interpersonal communication skills

Successful candidates for the litigation secretary role must be professional and courteous with a positive can-do attitude. Someone who is able to work with minimal guidance would be a good fit for this role. Strong proofreading, communication and writing skills are preferred.
Competitive hourly fee negotiable

Please submit resumes in MS Word format to dhimler@baruhlaw.com for immediate and confidential consideration.

(February 16, 2021) Estate Planning Paralegal

Berkeley trust and estate law firm with an emphasis on special needs and settlement planning is seeking a full-time paralegal with an immediate start date. Our small and congenial firm handles traditional estate planning with an emphasis on planning for persons with disabilities and minors. We also handle uncontested conservatorships, probate, and court accountings.

A Bachelor of Arts or Sciences degree in a legal assistant program or related field or a combination of experience and training equal to three (3) years in this practice area. Other combinations of experience and education that meet the minimum requirements may be substituted.

Competitive salary and benefits. Principals only.

Requirements are:
• Experience with preparing and filing documents with the Courts;
• Attention to detail, ability to draft and work independently – proofreading skills are vital;
• Understand legal terminology, principles, precedents, procedures, and research methods;
• Investigative and interviewing techniques and procedures;
• Understand or be able to research California Probate Code, Family Code, Welfare & Institutions Code, Code of Civil Procedure, and Rules of Court, which pertain to probate matters; and
• Computer literate in Excel, PowerPoint, Word, Outlook, must be able to learn other programs.

Not required, but preferred:
• Certified notary;
• Familiarity with Apple products and Macintosh;
• Experience with Clio, LawYaw and Lexicata software; and
• Having worked on behalf of persons with disabilities.

All assignments performed with considerable independence. Applicant must be able to prioritize workload autonomously in order to meet court filing and other deadlines.

Your duties will include but not limited to:

• Taking direction from attorneys, senior paralegals and office manager and working independently in drafting and editing trust and estate planning documents;
• Drafting, analyzing and organizing Petitions for filing (including court accountings, 17200 petitions, 2580 petitions), and maintaining and tracking hearing dates with appropriate followup;
• Preparing legal forms, including judicial council forms;
• Servicing notice of hearing for court petitions, completing and filing proof of service with the court;
• Giving summary presentations to the supervising attorney and producing written reports on status of matters assigned;
• Researching legal problems, locating applicable local and state rules, statutes and orders by computerized information or hard copy;
• Interviewing trustees and clients in person and over the telephone regarding current matters;
• Demonstrating continuous effort to decreasing turnaround times, streamlining work processes, and working cooperatively and jointly with other staff to provide quality customer service;
• During business hours, answers phone when administrative staff is unable;
• Comfortable communicating with clients, courts, attorneys, and county agencies;
• Managing trust administration, sending notices, preparing informal accountings; and
• Assisting, as needed, in office administration, marketing and hosting annual Special Needs Planning Symposium.

If you think you are a good fit for the position, please send us your resume, a brief description of yourself and your availability, and include the following in the email subject line “Paralegal Position”

The Urbatsch Law Firm, P.C.
Jessica Marmolejo, Supervising Senior Paralegal
Email: JMarmolejo@Urbatsch.com

(February 3, 2021) Meyers Nave - Litigation Legal Secretary

Litigation Legal Secretary (Oakland, Los Angeles or San Diego)

Meyers Nave is recruiting for a Litigation Legal Secretary.  This is a nonexempt position reporting to the Director of Administration and is located in the Firm’s Oakland, Los Angeles or San Diego office.

ABOUT MEYERS NAVE

Meyers Nave has an exceptional reputation in California as a go-to law firm that clients rely on to handle their highest profile, most complicated and often most controversial transactions and litigated matters. Attorneys work in multi-disciplinary teams to help public agencies, private businesses and non-profit organizations navigate complex local, state and federal laws and regulations.  Meyers Nave was founded over 35 years ago and has grown into a state-wide firm with approximately 65 attorneys in five locations.

JOB SUMMARY

The Litigation Legal Secretary is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.

ESSENTIAL FUNCTIONS

The position’s essential functions include but are not limited to the following:

  • Draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc.;
  • Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software;
  • Creating shell documents for various pleadings needed by attorneys;
  • Demonstrate understanding of, and facility with, local rules of court, municipal, state and federal rules of procedure;
  • File documents with courts and administrative bodies, including electronic filing where applicable;
  • Arrange for service of pleadings and subpoenas;
  • Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel;
  • Organize documents, and prepare binders and files to house relevant legal and non-legal materials;
  • Review incoming mail and route to attorneys, the Firm’s Calendaring Department, and others;
  • Maintain electronic and physical case files;
  • Demonstrate understanding of municipal law documents, including staff reports, resolutions, ordinances, agendas and notices;
  • Partner with Firm’s Records Group to create, review and maintain electronic and physical case files;
  • Assist with tracking and management of various projects;
  • Maintain shared office calendars and individual attorney/director calendars in Outlook, partnering with the Firm’s Calendar Group when necessary;
  • Demonstrate understanding of calendaring practices;
  • Enter attorneys’ billable time as requested according to Firm billing policies and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements;
  • Proofread documents for spelling, grammar, punctuation and formatting errors;
  • Prepare check requests and coordinate payment to vendors when necessary;
  • Prepare expense reports and book travel arrangements;
  • Answer phones for attorneys/directors, direct incoming phone calls and greet clients and guests;
  • Regular, reliable and punctual on-site attendance;
  • Back up secretaries during planned and unplanned absences;
  • Take direction and apply corrections to future revisions;
  • Partner with attorneys to proactively manage their business development activities;
  • Maintain composure and work efficiently and accurately during highly stressful circumstances;
  • Demonstrate excellent customer service;
  • Build relationships with key staff in client offices, including periodically traveling to client sites;
  • Work cordially, cooperatively and productively with Firm employees; and
  • Work overtime as needed to complete essential functions.

Management retains the right to add to or change the essential functions of this position at any time.

QUALIFICATIONS

The following qualifications are required unless otherwise noted:

  • High school diploma required; Bachelor’s degree or paralegal certificate preferred;
  • Minimum of five years of legal secretary/legal assistant experience;
  • Prior litigation experience in California state and federal court is required; appellate experience is preferred;
  • Superior customer service skills;
  • Strong organizational skills and ability to contribute to streamlining processes;
  • Accuracy in grammar, spelling and punctuation;
  • Ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment;
  • Strong attention to detail;
  • Pro-active self-starter with ability to work independently, as well as in a team environment;
  • Experience using Microsoft Office (experience using Office 2016 Suite is preferred); and
  • Prior experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred.

Meyers Nave is an equal opportunity employer and does not discriminate on the basis of any qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other category protected by law. Meyers Nave will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

HOW TO APPLY:

Interested candidates should submit a cover letter and resume by email to meyersjobs@meyersnave.com

Direct applicants only. The Firm is not accepting submissions from recruiters for this position.

(February 3, 2021) Meyers Nave - Senior Docketing Specialist

JOB POSTING
Senior Docketing Specialist
Meyers Nave is recruiting for a Senior Docketing Specialist. This is a non-exempt position
reporting to the Director of Administration and is located in the Firm’s Los Angeles office.
ABOUT MEYERS NAVE
Meyers Nave has an exceptional reputation in California as a go-to law firm that clients rely on
to handle their highest profile, most complicated and often most controversial transactions and
litigated matters. Attorneys work in multi-disciplinary teams to help public agencies, private
businesses and non-profit organizations navigate complex local, state and federal laws and
regulations. Meyers Nave was founded over 30 years ago and has grown into a state-wide firm
with approximately 65 attorneys in five locations.
JOB SUMMARY
The Senior Docketing Specialist supervises a shared employee and provides direct calendaring
support to Firm personnel.
ESSENTIAL FUNCTIONS
The position’s essential functions include but are not limited to the following functions:
Direct Calendaring Essential Functions
● Generate daily calendar reports and distribute to secretaries and paralegals;
● Review and analyze Calendar Department inbox;
● Review all relevant documents, such as letters, faxes, email, etc., for changes and/or
additions to calendars as identified;
● Ensure that any discrepancies in calendar dates are appropriately resolved and corrected;
● Assist with periodic audits and proactively respond to underlying issues; and
● Prepare ad hoc reports as requested.
Supervision/Management Essential Functions
● Provide ongoing constructive performance feedback to shared direct report regarding all
aspects of job duties including performance coaching, strategy and training;
● Liaise with attorneys, secretarial staff and other firm departments to:
o Improve understanding of docketing department functions
o Identify efficiencies and improve interdepartmental communication
o Improve effectiveness and accuracy of primary docketing performed by attorneys
and secretary staff
o Provide ongoing firm wide training on law firm docketing best practices
o Trouble shoot, research and resolve errors and other complex docketing questions
● Provide high level analytical assistance regarding changes in laws and procedural
updates;
● Oversee the integrity of the docket database, which includes accuracy and compliance
with the Court rules across multiple jurisdictions;
● Create, Review and Update Firm wide Docketing Manual;
● Provide in-depth, detailed, and analytical research on calendar-related issues and
questions and collaborate with Firm personnel to resolve them; and
● Serve as a consultative resource to attorneys, secretaries and paralegals on docketing
questions relating to procedure and best practices.
Overall Essential Functions
● Consistent, predictable, on-site attendance;
● Overtime work as required;
● Maintain composure and work efficiently and accurately during stressful, high-energy
circumstances involving frequently changing circumstances;
● Demonstrate excellent customer support;
● Work cordially, cooperatively and productively with all Firm employees; and
● Other functions as assigned.
Management retains the right to add to or change the duties of this position at any time.
QUALIFICATIONS
The following qualifications are required:
● Five years’ experience working in a law firm docketing department environment,
● Acute attention to detail;
● Excellent customer service skills and attitude;
● Ability to hear and quickly learn from constructive feedback;
● Ability to productively engage in docketing exchanges with attorneys and staff;
● Ability to produce clear, concise verbal and written communications;
● Self-starter with ability to work independently, as well as in a team environment;
● Ability to effectively prioritize competing time sensitive projects;
● Advanced proficiency with the Compulaw system, including implementation of Outlook
Synch; and
● Strong understanding of civil litigation process including California State and Federal
Jurisdiction rules of court;
The following qualifications are preferred:
● Bachelor of Arts;
● Paralegal certificate; and
● Two years of supervisory experience.
Meyers Nave is an equal opportunity employer and does not discriminate on the basis of any
qualified applicant’s race, religious creed, color, national origin, ancestry, physical disability,
mental disability, medical condition, genetic information, marital status, sex, gender, gender
identity, gender expression, age, sexual orientation, military or veteran status or any other
category protected by law.
HOW TO APPLY:
Interested candidates should submit a cover letter and resume by email
to meyersjobs@meyersnave.com
Direct applicants only.
The Firm is not accepting submissions from recruiters for this position.