Career Opportunities in Central California

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(January 12, 2024) Practice Assistant - Litigation, SF (Hybrid)


Job Description:

We have an immediate opening for a Practice Assistant (Litigation) to assist attorneys in our San Francisco office. A hybrid work schedule is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you’re someone who’s looking toward the future, we’d love to hear from you.

Location: San Francisco, CA

  • Create and edit documents in Word, Excel, and other applications from handwritten copy, typed copy and dictation.
  • Administer multiple calendars, coordinate meetings and events, prepare expense reimbursements and oversee travel arrangements.

Prepare correspondence as directed by attorneys.

  • Ensure proper setup and handling of client files.

Manage client intake process, timekeeping and billing.

  • Assist with all aspects of court submission’s/filings. Including knowledge and application of various court requirements.
  • Assembly of documents, mailing, service, and submission of the filing (both hard copy and e-filings).
  • Strong commitment to individual assignments as well as to the secretarial team. Perform other duties as assigned.

To perform this job successfully, you must be able to perform each essentialjob responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

Job Requirements:

  • Associate or Bachelor degree preferred.
  • Minimum of three years of experience in a high-volume, fast-paced professional setting; litigation client experience preferred.
  • Prior travel and professional event coordination is considered a plus.
  • Superior technical skills in MS Office including Outlook, Word, Excel, and PowerPoint.
  • Excellent communication, interpersonal, organizational, and administrative skills, with meticulous attention to detail.
  • Ability to take initiative, work independently, and assume responsibility to prioritize multiple tasks, deal with urgent client needs, and work under tight deadlines. Strong vocabulary, grammar, spelling and punctuation skills.
  • Must be a team player focused on internal and external client service.

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows: San Francisco: $67,580 to $97,995

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range is Nixon Peabody’s good faith estimate of the annual salary it reasonably expects to pay for the position at the time of this posting.

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Female / Gender Identity / Minority / Sexual Orientation / Veteran. Pursuant to the Los Angeles Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.



(January 1, 2024) Litigation Secretary - San Francisco


• Assists lawyers with correspondence, pleadings, motions, and discovery documents.
• Creates and manages documents (such as motions, under seal pleadings, subpoenas,
court forms, routine notices) using Adobe Acrobat, Best Authority and Forms Workflow
software, as necessary.
• Ability to e-file pleadings in State, Federal and Appellate Courts
• May perform research, compile/organize documents/data, and assemble pertinent
documents/preparing binders for trials/depositions.
• Booking flights and organizing itineraries for travel
• Provides back-up secretarial coverage when needed.

• Minimum of 7-10 years of litigation experience required.
• Proficient in Microsoft programs (Word, Excel, PowerPoint), iManage, Adobe Acrobat,
Best Authority and Forms Workflow software.
• Proficient knowledge of legal/litigation terminology, court procedures, calendaring
procedures, e-filing/service, scanning and saving documents, and procedures employed
in coverage and litigation matters.
• Solid organizational skills, communication skills, and diligence.
• Ability to work simultaneously on a variety of projects and work effectively under
• Communicates effectively with attorneys and legal personnel at all levels.
• Flexibility for overtime.
• Hybrid Schedule: 3 in office; 2 remotely.

About Keker, Van Nest & Peters
For more than 40 years, Keker, Van Nest & Peters has litigated complex, high-stakes civil and
criminal cases throughout the nation. We take cases where companies, products, and careers
are riding on the result. Our clients are high-profile individuals, as well as some of the world’s
most successful companies, including Genentech, Google, Instacart, Major League Baseball, Meta, Netflix, Lyft, and Qualcomm. Recently we have been named as The Recorder’s Tech
Litigation Department of the Year and The American Lawyer’s Litigation Boutique of the Year, among many additional prestigious recognitions. The firm not only prides itself on its record of
success at trial, but in the office culture it maintains.
Our office, in the historic Jackson Square district of San Francisco, features brick and timber architecture, an eclectic modern art collection, and an open-door policy. The office environment
is fast-paced, dynamic, and informal. Enjoy the camaraderie of a smaller firm that values each team member’s contributions. Salaries and benefits are competitive with the legal market. If this
sounds like a good fit, we are excited to hear from you. Please email resumes to Jeanne Freed, Human Resources Manager,

The salary for this California based role is $110,000- $135,000 DOE and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of
posting. Actual compensation will depend on several factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Keker Van Nest & Peters LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without
regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisionmaking or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion,
termination, layoff, recall, transfer, leaves of absence, compensation, and training


(December 12, 2023) Litigation Secretary - San Francisco


The role

As an experienced Litigation Secretary, you will be responsible for filing in state and federal court, preparing legal documents, and handling all aspects of administration at the direction of the Litigation Attorneys and Office Administrator; as well as, interacting directly with vendors to process payments. Ideally, you will also be comfortable organizing meetings/travel and demonstrating knowledge of CCP/FRCP.

The Individual

As the ideal candidate, you will have the following skills and experiences:

  • 4-year college degree in a related field or equivalent.
  • ABA approved paralegal certificate is a plus.
  • Experience managing attorney calendars, attorney time entry/expense reports, drafting written responses or reply by phone to requests for information, and maintain electronic filing system and retrieve information and documents as needed.
  • Prioritizing efficient workflow with little or no supervision.
  • Real-world experience working with Microsoft Suite, Hot Docs, iManage, and electronic filing systems used by CA and federal courts.
  • 6+ years of Litigation experience in California state and federal court.

Location: 5 days onsite until 90-day probation, then Hybrid (San Francisco).

Salary: $85k – $100k base plus excellent package on offer including insurance and performance-related bonuses. The base pay offered will depend upon a variety of factors.

Contact Details:


(November 20, 2023) Probate Examiner



Applicants who are deemed, “Most Qualified,” will be invited to continue in the recruitment process.


Under direction, reviews probate files for procedural deficiencies; advises attorneys of deficiencies; provides recommendations to Judicial Officer; and performs related duties as required.

This is a single level professional class responsible for reviewing a variety of probate matters prior to submission to the judge.   This class is distinguished from Court Investigator in the latter performs probate investigation rather than file review and evaluation.Essential Functions

The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

Performs technical reviews of probate files; reviews detailed financial and accounting records; reviews applications and provides recommendations for revisions; performs related computer data entry; posts probate notes on court’s website; creates lists of defects in probate matters; refers certain matters to the research attorney; reviews and approves orders that can be granted without court appearances.

Attends court hearings; monitors cases during court sessions; reviews related documents; provides recommendations; prepares notes of action taken in court; monitors probate matters for future action and compliance with code and rule requirements; interacts with attorneys; provides direction to rectify technical defects.

Conducts legal research; posts pertinent information and law changes on the court’s website; creates local court forms; reviews and drafts rules of the court; reviews changes in law and procedures; consults practical guides and legal publications; conducts on-line research; reviews probate codes and rules of the court.

Creates, maintains, and updates probate procedures policy manual.

Prepares, maintains and distributes statistical reports and related budgets for approval.

Performs routine office related tasks; answers incoming calls; maintains filing systems; orders supplies.

Reviews inventories of assets for accuracy, completeness, and compliance with probate code.


Prepares, maintains, and distributes the list of attorneys eligible for court appointment in probate matters.

Prepares, maintains, and distributes the list of private professional fiduciaries eligible for appointment in probate matters.

Represents the Court by speaking at Brown Bag seminars sponsored by the local bar association to provide MCLE credit to attorneys.

Performs other related duties as required.

Minimum Qualifications
 A person who begins employment with the court as a probate examiner must meet one of the three following minimum qualification requirements:
Education & Experience
(1) A bachelor of arts or bachelor of science degree from an accredited educational institution and a minimum of two years’ employment experience with one or more of the following employers:(A) A court;(B) A public or private law office; or(C) A public administrator, public guardian, public conservator, or private professional fiduciary; or(2) A paralegal certificate or an Associate of Arts degree from an accredited educational institution and a minimum of a total of four years’ employment experience with one or more of the employers listed in (1); or(3) A juris doctor degree from an educational institution approved by the American Bar Association or accredited by the Committee of Bar Examiners of the State Bar of California and a minimum of six months’ employment experience with an employer listed in (1).Knowledge of:

California Probate Code, other California codes and court rules pertaining to probate matters;

  • Court procedures;
  • Legal terminology and documents;
  • Legal office procedures;
  • General accounting principles and practices.

Ability to:
Understand, interpret and apply pertinent provisions of the Probate Code, Civil Code, and other California Codes, Judicial Council and Superior Court rules and procedures;

  • Understand complex issues;
  • Write comprehensive, factually accurate reports; plan and organize work to meet deadlines;
  • Establish and maintain effective working relationships with those encountered in the course of work;
  • Communicate effectively, orally and in writing;
  • Analyze problems and documents and make recommendations.

Supplemental Information

Special Requirement

A valid class C California driver’s license may be required.   The requirement will be reviewed on a position basis in accordance with ADA regulations.

Required to maintain a minimum level of continuing education.


Data Utilization:  Requires the ability to determine, calculate, tabulate, or summarize data/information. Includes performing subsequent actions in relation to these computational operations.

Human Interaction:   Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.

Equipment, Machinery, Tools, and Materials Utilization:  Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude:  Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude:  Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning:  Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning:  Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.


Physical Ability:  Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals.  Some tasks require the ability to communicate orally.

Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as bright/dim light or repetitive wrist motion.

The Superior Court of Stanislaus County, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Superior Court of Stanislaus County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Stanislaus County Superior Court
800 11th StreetModesto, California, 95354


(November 8, 2023) Civil Legal Secretary


The Office of the County Counsel provides legal services to the Board of Supervisors, elected
officials and County departments and agencies. It consists of approximately 70 employees and
is located in downtown Oakland at 12th and Oak Streets, near Highway 880 and BART.
Working a 37.5-hour week, you will be providing a wide range of civil legal secretary support
activities in the areas of litigation and legal transactional matters. Duties include, but not limited
to, civil legal document and correspondence preparation, calendaring, case/file management,
court filings, and litigation activities. You will be part of a team working in a fast-paced

 The equivalent of three years of full-time experience performing the duties of a legal
stenographer or legal secretary for attorneys or judges in a civil legal environment that
included preparation of documents such as pleadings, briefs, legal memoranda and
opinions, and other papers containing extensive legal citations.
 Completion of one year of legal secretarial training curriculum in a recognized business
college may substitute for one year of the required experience listed above.
 The successful candidate will have experience in: e-filing (state and federal courts);
preparing documents such as pleadings, briefs, legal memoranda, opinions, and
other documents containing extensive legal citations, as well as pre-trial and trial
documents; and case/document management software; Extensive knowledge of
civil legal terminology, forms and documents; legal calendaring, indexing and file
maintenance, and court filing procedures.
 Expertise in Microsoft Office Suite and strong verbal and written communication skills.
 A typing certificate with a net typing speed of 50 net words per minute must be
submitted. The certificate must be dated within six (6) months of the last day of filing and
can be scanned and attached to your on-line application (under the resume tab).

 The salary range is $2,947.50 – $3,582.75 biweekly ($76,635.00 – $93,151.50 annually).
Benefits include medical and dental insurance for employee and dependents, life
insurance, vacation leave, sick leave, holidays, defined retirement plan and a deferred
compensation plan as well as other benefits

The job announcement for Civil Legal Secretary, online application and supplemental
questionnaire forms are available at



Click here for more info.


(November 3, 2023) (2) Executive Director for the Systemwide Office of Civil Rights – University of California – Office of the President (UCOP)


The University of California Office of the President (UCOP) is in search of an Executive Director for the Systemwide Office of Civil Rights to join their dynamic team in Oakland, CA. In this pivotal and NEWLY CREATED role, you will spearhead the proactive establishment of a systemwide compliance office dedicated to delivering a comprehensive response to civil rights issues. Your mission will encompass ensuring that the UC community enjoys unimpeded access to programs and activities, while also formulating policies that have a positive impact on the UC community. Reporting directly to the President, you will assume the responsibility of overseeing a team that will steadily expand to encompass 15 seasoned professionals across the Title IX, Anti-Discrimination, and Disability Rights offices. Together, you will shape the future of civil rights protection for one of the leading university systems in the country.

Description: What you’ll be doing

Another Source’s client, University of California Office of the President (UCOP), is recruiting Executive Director, Systemwide Office of Civil Rights to join their team. This is a hybrid role located in Oakland, CA.  

 Here’s a little about the University of California Office of the President and the position they are recruiting for:  

 At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good. 

 Learn more about the Office of the President:  

 About the department:  

The Systemwide Office of Civil Rights is the central office that provides direction and support for issues around protecting civil rights at the university’s 10 campuses, medical centers, the national laboratories as well as the Office of the President. This umbrella office has three sub-units devoted to various civil rights protections: Systemwide Title IX Office, Systemwide Anti-Discrimination Office, and the Systemwide Disability Rights Office. The role of the umbrella office is to ensure consistent interpretation and implementation of the university policies that are housed in the sub-units. These policies include the UC Sexual Violence and Sexual Harassment Policy (SVSH) and the Systemwide Anti-Discrimination Policy. This office assists in implementing systemwide initiatives and best practices in discrimination and harassment prevention and response. The office also provides investigative support and helps to develop and deliver education and training to campus offices and other university partners involved in preventing and responding to harassment, discrimination, and retaliation. 

 About the role:  

The Executive Director, Systemwide Office of Civil Rights provides critical leadership across the UC for the protection of civil rights. The Executive Director uses outstanding relationship-building and communication skills to develop and provide direction and expertise to departments, projects, and work assignments. The Executive Director provides guidance to ensure consistent policy interpretation and implementation across UC’s policies related to protecting civil rights, co-supervises and directs all local civil rights offices and is recognized as an influential and knowledgeable leader. The Executive Director makes final decisions for the organization and ensures achievement of objectives, including decisions that will have a serious impact on the overall success of the organization. The position provides reports and briefings on civil rights protections to the President, and as required, to the Regents. The Executive Director also represents UCOP across the University of California and at state and national levels. The position reports directly to the UC President and is located at the UC Office of the President in Oakland, California. 

 The anticipated yearly salary range for this position is $275,000 – $300,080 

 What you will be doing:  

50% Systemwide Civil Rights Strategy, Compliance, Policy:   

  • Providing leadership to UC Systemwide Office of Civil Rights (SOCR) and across the UC system, including strategic direction for the central office and systemwide civil rights protections. 
  • Overseeing Systemwide Title IX Office, Systemwide Anti-Discrimination Office, and Systemwide Disability Rights Office. 
  • Developing and maintaining effective communication and coordination within SOCR and various internal and external stakeholder groups. 
  • Collaborating with other systemwide offices to discuss civil rights issues across the system. These offices may include Graduate, Undergraduate and Equity Affairs (GUEA), Academic Personnel and Programs, and Systemwide Human Resources. 
  • Initiating and maintaining regular contact with campus, department, and individual civil rights umbrella offices on policy consistency, updates, and implementation guidance. 
  • Representing UC internally with the Board of Regents, Chancellors, Academic Senate, and other senior leadership as well as at the local, state, and national level, including the U.S. Department of Health & Human Services – Office for Civil Rights and the California Civil Rights Department. 
  • In close coordination with Systemwide Human Resources and Academic Personnel and Programs, ensuring consistent interpretation and implementation of UC’s civil rights policies, including the UC Sexual Violence and Sexual Harassment Policy and the UC Systemwide Anti-Discrimination Policy. 
  • Reviewing applicable UC policies regularly and recommend revisions/updates. 
  • Overseeing interaction between and across applicable UC policies and units. 
  • Establishing trusted partnerships with UC locations to coordinate effective responses to potential civil rights violations. 
  • Maintaining knowledge and understanding of the legal and regulatory landscape for civil rights, including shifts in state and federal policies and changing case law. 
  • Hiring/overseeing/supervising personnel in SOCR. Providing information, context, and training as needed. Conducting or contributing to annual performance reviews. 
  • Advising all levels of the leadership on civil rights compliance and systemwide objectives. Serving as systemwide expert on all program, policy, and legal issues. 
  • Partnering with the UC Health enterprise to strengthen harassment and discrimination prevention, detection and response in the clinical setting. 

 25% Civil Rights and Related Data Management: 

  • Overseeing analysis of systemwide data to identify trends and systemic issues and implements appropriate responses. 
  • Coordinating systemwide review of campus reports. 
  • Developing assessment tools and metrics for program reporting as required by law and university objectives. 
  • Overseeing administration of systemwide case management system for documenting campus and location harassment, discrimination, and retaliation reports and response. 
  • Liaising with federal and state government relations offices and lawmakers on relevant regulations and legislation. 

 25% Leadership and Communication: 

  • Serving as subject matter expert on civil rights issues and activities, including with media. 
  • Developing communications, publications and web content as necessary. 
  • Disseminating for systemwide implementation legal, policy and procedure updates. 

 Required Qualifications: 

  • Minimum of 10 years of experience with 5 years progressive management experience as a civil rights officer or comparable experience in higher education. 
  • Bachelor’s degree in related area and / or equivalent experience / training. 
  • Law degree (J.D.) or equivalent experience / training. 
  • Advanced knowledge and expertise in civil rights law, including Title VI, Title VII, Title IX, and the Americans with Disabilities Act (ADA). 
  • Demonstrated commitment to the principles of diversity, equity, and inclusion. 
  • Ability to lead diversity, equity, and inclusion efforts across multiple campuses. 
  • Record of building and leading successful offices and/or teams addressing civil rights complaints. 
  • Experience in leading civil rights investigations, legal compliance, and administration of policy. 
  • Advanced knowledge of the legal and regulatory landscape for civil rights laws. 
  • Demonstrated ability to work within a large, complex organization. 
  • Demonstrated ability to build partnerships with key stakeholder groups, work with national, state, and local governments, agencies, and organizations. 
  • Advanced knowledge of the compliance and ethics profession, theories, and standards. 
  • Demonstrated ability to communicate, both verbally and in writing, complex findings, and recommendations in a clear and concise manner to a variety of audiences and stakeholder groups. 
  • Excellent interpersonal skills including negotiation, consultation, and communication skills across a wide variety of audiences for different areas of civil rights program development and compliance. 
  • Excellent ability to synthesize, convey and explain information to individuals of all levels of the organization. 
  • Extensive knowledge of civil rights compliance and policies, best practices, and systems; human and other resource planning, analytical and comprehensive project management skills. 
  • Ability to work independently and within a team environment. 
  • Ability to work as a leader in a collaborative environment, to exercise good judgment, and bring about consensus on sensitive and politically-charged issues. 
  • Ability to manage and develop professional staff, including local officers/staff and campus locations. 

 Preferred Qualifications:  

  • Familiarity with the University of California processes, protocols, and procedures. 

 Special Conditions 

  • This position is based in Oakland with a hybrid work schedule. The selected candidate must reside in or be willing to relocate to California and will be required to report to work onsite in Oakland, as business needs dictate. 
  • Travel Requirement: Approximately 25 – 30% of time spent traveling for business purposes.  

 What’s in it for you: 

University of California Office of the President (UCOP) offers a comprehensive benefits package for fulltime staff including: 


  • Dental 
  • Vision 
  • Accident, Critical Illness and Hospital Indemnity Plans 
  • Retirement Benefits 
  • Disability, Life and Accident Insurance 

 Learn more about the benefits here:  

 Equal Employment Opportunity and Non-Discrimination:  

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy 

 The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at:



(November 3, 2023) Litigation Executive Assistant - Palo Alto



Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,200 attorneys in 19 offices: 14 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.

We are currently looking for a full-time experienced Litigation Executive Assistant to join our Employment Litigation Group. As a hybrid position, this role will support multiple attorneys (including a partner) and offers a broad range of responsibilities that will utilize your litigation, administrative, organizational, leadership and legal practice skills and knowledge. The ideal candidate will possess the ability to work well under pressure, has a professional demeanor, good judgment, and is a self-starter.


  • Assist attorneys in all stages of litigation cases from onset through post-trial, including creating and revising pleadings, performing e-filing in various courts (state and federal) and administrative agencies, serving discovery, and maintaining client files
  • Maintain all aspects of the attorneys’ practices including entering and proofreading time entry, travel arrangements, expense reimbursements, invoice processing, maintaining and updating calendars, meeting coordination, client billing, tracking CLE requirements, renewing bar memberships, and other administrative duties
  • Professionally communicate with clients, courts, and opposing counsel
  • Oversee and manage revisions to client prebill narratives and interface with accounting
  • Assist with new client intake including conflicts and drafting engagement letters.
  • Create, format, proofread, and edit documents
  • Set up and maintain document workspaces and serve as file keeper for case matters


  • 5+ years of Litigation Legal Administrative Assistance (Labor & Employment Litigation a plus)
  • Must have experience in supporting multiple attorneys, including partners
  • Substantive knowledge of State and Federal court filing, including e-filings
  • Strong comprehension of a variety of legal court documents, including complaints, answering rulings, judgments, affidavits, motions, appeals, subpoenas, court dockets, reports, and memos
  • Must be reliable, proactive, resourceful, and self-motivated
  • Excellent interpersonal, written, and verbal communication skills
  • Team player with the ability to work with different levels of staff, attorneys, and clients
  • Keen attention to detail, excellent organizational skills, and the ability to confidently manage multiple projects with competing deadlines and priorities
  • Strong analytical and problem-solving skills
  • Ability to multi-task and prioritize in a fast-paced environment, work well under pressure, and maintain a professional demeanor
  • Ability to learn and adapt to new technology
  • Proficient in Microsoft Word, Outlook, and Excel required (experience with NetDocs and Chrome River a plus)

The primary location for this job posting is in Palo Alto. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $44.03 – $59.56 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here. Equal Opportunity Employer (EOE).

Apply Now


60Years representing technology pioneers in milestone innovations


(October 27, 2023) Legal Secretary - Litigation - Roseville


Cole Huber LLP – Roseville office of municipal defense firm seeks an experienced Litigation Secretary with 5 years of experience to support the multiple senior level attorneys with complex litigation and transactional practices. This is a great opportunity for a motivated, energetic individual to gain practical working experience with opportunity for growth and development. This position requires good communication and organizational skills. The ideal candidate will be a team player.

The Litigation Secretary is responsible for providing administrative support to attorneys on a day-to- day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters. Strong Microsoft Word features skills and excellent written and verbal communication skills are necessary. Candidate must be a reliable, service-oriented individual who can thrive in a fast-paced, team environment. This position also supports an estate planning practice. Therefore, any candidate must have either knowledge in this area or be willing to learn estate planning.

Essential Job Duties and Responsibilities:
Court filings and litigation case file management. Calendar management and scheduling depositions, mediations, meetings, teleconferences. Ability to respond in real time to rapidly-changing schedules and shifting priorities, and to juggle events across multiple calendars. Knowledge and proficiency with all components of Microsoft Office is essential, as is knowledge and proficiency in the state and federal e-filing systems. Ability to work smoothly, proficiently and professionally with a geographically distributed client base and Legal department, at all levels of the company up to and including senior executives and their staffs. Ability to work cooperatively in a large team environment. Travel planning. Responsible for developing and maintaining legal or business type filing systems with a demonstrated proficiency in proofreading and formatting court pleadings, business letters, and correspondence using Word; preparation of reports using various Microsoft
Office products.

  • Manage legal calendar, including but not limited to calendaring court appearances (telephonic and in-person) and law and motion deadlines.
  • Check tentative rulings and notify appropriate in-house counsel.
  • Review case updates and advise counsel regarding upcoming deadlines including but not limited to discovery and law and motion.
  • File documents and/or pleadings via various vendors, ensuring compliance with e-filing rules and e- service procedures.
  • Review construction defect matters for Northern California and advise Senior Litigation Counsel regarding case updates.

Knowledge, Skills, and Abilities:

  • Complex litigation background is a MUST.
  • Previous experience as a legal assistant/secretary at a law firm.
  • Calendar experience with legal calendaring system e.g. deadlines, including all trial dates, post-trial deadlines, motion and opposition deadlines, discovery deadlines, etc.
  • Knowledge of pleading and discovery documents, including ability to type, edit and format legal documents and correspondence (including TOC/TOA Skills).
  • Ability to take initiative; organize and prioritize workload and use own judgement in decision making on how to adequately and efficiently meet all deadlines for multiple attorneys; must have the ability to multi-task effectively; work well independently and as part of a team.
  • Excellent written and verbal communication skills.
  • Deadline and detail-oriented.
  • Ability to file documents online via various vendors, including compliance with e-filing rules and e- service procedures.
  • Familiarity with Microsoft Office Suite

The firm offers a competitive salary, excellent benefits package and a congenial work environment. Position begins ASAP. 40 hours per week.

Interested candidates should email their resume with cover letter including salary requirements to No phone calls, please.



(October 24, 2023) Project Opportuity for Paralegals, Legal Secretaries, Litigation Assistants, and Law Students


Seeking paralegals/legal secretaries/litigation assistants/law students for project opportunity at prominent, nationally recognized plaintiff’s sex abuse law firm assisting with file organization, saving and renaming documents, and data entry. Project is expected to last through the end of the year. Applicants must have a general knowledge of litigation procedures, familiarity with discovery documents, and must be computer savvy. Experience with Neos is a plus, but not required. Training will be provided. Candidates must have their own computer with two monitors and internet connection to work from. This is a great opportunity to earn extra money before the holidays with potential for long term employment. Full time and part time positions available, flexible hours, fully remote position. $25 per hour. Please submit resume and availability for consideration.  Interested applicants should submit their resumes to:


(September 18, 2023) Personal Injury Paralegal - Part time


Paralegal for personal injury attorney in Danville, CA.

Small downtown Danville firm looking for part-time/as-needed basis paralegal with experience in requesting, tracking, reviewing medical records and medical billing in personal injury cases on. Applicants should submit resumes, cover letter and salary requirements by email only to


(September 13, 2023) Legal Secretary - Litigation (Downtown Sacramento)


Somach Simmons & Dunn, a mid-sized environmental law firm, is currently looking for
an experienced legal secretary with a minimum three years of civil litigation experience,
with water law and public agency experience a plus. Qualified candidates should possess
excellent communication, organizational, and computer skills combined with a strong
work ethic. Candidates must have a thorough working knowledge of Word, Excel, and
possess excellent spelling, grammar, and punctuation skills. Working knowledge of both
federal and state court rules is required. Candidates must be able to work independently,
have the ability to multi-task, be detail-oriented, and be a team player.

Somach Simmons & Dunn offers an excellent work environment with competitive salary
and benefits including paid parking. The current salary range for this position is $65,000
– $80,000. This position is located in our Sacramento office. We currently offer a mix of
in-office and remote work, which is applicable to this position.

Somach Simmons & Dunn is committed to being an equal opportunity employer and in
providing a work environment free of discrimination, harassment, and retaliation.
Interested candidates should send their resume with cover letter including salary
requirements to or Somach Simmons & Dunn, Attn: Human
Resources, 500 Capitol Mall, Suite 1000, Sacramento, CA 95814 (no phone calls please).


(August 4, 2023) Litigation Legal Secretary


Diepenbrock Elkin Dauer McCandless LLP is a Sacramento, California law firm whose practice focuses on
construction law, real property law, government contracts law, and complex litigation.

Our Firm seeks a litigation Secretary to provide a high‐quality level of support for our attorneys.
Candidates will be required to handle a variety of administrative and secretarial duties and should be
able to thrive in a fast‐paced environment. In this role, candidates will work directly with the attorneys
and staff, and should have the ability to work well in a team environment. Candidates should have 7‐10
years of experience.

Key Responsibilities Include
 Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and
PowerPoint presentations. Run tables in Word.
 Draft routine correspondence, forms, etc. under the supervision of an appropriate
 Track, organize, and process reimbursements, invoices, and check requests.
 Run conflict checks, open new client matters, and draft engagement letters.
 Coordinate mailings, deliveries, copying, and courthouse/administrative agency filings.
 Calendar any important client deadlines in our Compulaw calendaring system and Outlook.
 Perform routine filing, photocopying, scanning, compiling, indexing, and distributing of
 Ensure assignments, which may be complex in nature or require high-level production, are
completed in an accurate and timely manner.
 Schedule travel for attorneys, including flights, hotels and/or car rentals.
 Serve discovery requests, file, and serve pleadings, set court appearances, coordinate
depositions, arrange court reporter, order transcripts, obtain approval of invoices.
 Assist paralegals with preparing documents and binders for trial.
 File and record documents with the County Recorder and Secretary of State.
 Answer telephone and route phone calls to appropriate lawyer or staff member.
 Manage daily mail, scan, calendar, and route to attorneys.
 Assist with managing lawyer’s calendar by scheduling appointments, depositions, meetings
(external and internal), hearings, closings, etc.

Required Knowledge, Skills and Abilities
 7‐10 years supporting attorneys and paralegals with litigation‐related tasks.
 Advanced knowledge of Microsoft Office Suite and Adobe.
 Superb attention to detail, including grammar.
 Strong communication skills, including with attorneys, vendors, Court personnel, and clients.
 Knowledge of calendaring. Compulaw experience is a plus.
 Highly experienced with federal and state court filing procedures and requirements.
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 Understanding of State and Federal Rules of Court and California Code of Civil Procedure.

In accordance with the California Pay Transparency Law, the pay range for this position is $33.33 –
$46.15 hourly. An individual’s actual compensation will depend on the individual’s qualifications and

Diepenbrock Elkin Dauer McCandless LLP offers an excellent work environment with a competitive
salary and benefits. Interested candidates should send their resume with cover letter and references to
the Firm Administrator, Kati Braden at (No phone calls please).

Click here for more info.


(July 19, 2023) Litigation Legal Assistant - Sacramento


We are seeking a Litigation Legal Assistant to support our Sacramento office.  Applicant should have a minimum of 5 years’ experience in civil litigation.

Required skills for this position include: organizational skills, proofreading, technological, legal terminology, calendaring and administrative skills with strong attention to detail, excellent written and verbal communication skills, a thorough knowledge of filing/e-filing requirements in all California Courts, including Federal Courts, a solid knowledge of the litigation process, including the ability to prioritize, multitask, and meet deadlines, and must be able to work independently and with a team.  Applicant should have advanced experience with MS Word, Outlook and Adobe; experience with FileSite/iManage would be a plus but not required.  Applicant must be punctual and dependable.

Job duties include: formatting, proofreading and finalizing all pleadings, discovery and correspondence, processing and scanning incoming mail, ability to maintain professional interaction with clients, attorneys, other office staff, opposing counsel, court reporters and court staff, open, maintain and close case files in accordance with Buchalter procedures, schedule appointments and events in Microsoft Outlook and ensure deadlines are met timely, serve and file pleadings with California State Courts and Federal Courts, serve discovery, and other legal documents, make attorneys’ travel arraignments, prepare expense reimbursements.

Buchalter APC offers a competitive salary, 401K, profit sharing, a generous benefits package, commuter benefits, PerkSpot Discount Program, company events and more. Buchalter is currently offering a hybrid work model for this position.

Pay Scale: The reasonably expected pay scale for this position is $60-95k.  This is an employer estimate and the salary offered within that range, and the potential for bonus and bonus amount, will depend on candidate’s years of practice and experience and performance.

Buchalter was founded based on principles of inclusivity.  Our firm’s commitment to reflecting and enhancing the rich diversity of the clients and communities we serve is more than eight decades strong. Buchalter’s diversity of attorneys and staff provides clients with a greater breadth of creative talent and alternative approaches, and enriches our firm’s collaborative, entrepreneurial and collegial environment, benefiting all.  We are proud to be an equal opportunity employer.  In recruiting, we welcome the unique contributions that all candidates can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Interested candidates should submit resumes and cover letter to Michelle Engel at